Estates Manager

Driver and Vehicle Standards Agency

Closing date: 26 Feb 2018

Reference number



£29,832 - £32,367


Higher Executive Officer

Contract type


Business area

Other - Finance and Corporate Services

Type of role


Working pattern

Flexible working, Full-time, Job share, Part-time



Number of posts



Nottingham, East Midlands, NG1 6LP

About the job

Job description

Would you say you have excellent attention to detail?

Do you enjoy following processes?

Have you worked in a property or facilities environment?

The Driver and Vehicle Standards Agency’s Estate team is a professionally recognised team based in Nottingham and we are looking to recruit two individuals who have a real interest in the property and facilities area.

There will be great opportunities for you to develop your knowledge and skills and we will be there to support you in securing a chartered surveyor qualification.

As an Estates Manager you will support the strategic management of accommodation across circa 600 properties throughout Great Britain, meeting the needs and aspirations of the DVSA. You will provide property advice and support to various colleagues including Operational and Enforcement areas and the Property Investment Team to name just a few.

You will interact regularly with internal teams such as Finance, other teams within Estates and external customers such as landlords and property agents.

You will report directly to the Property Surveyors and manage work packages for the delivery of the programme of asset management of the whole property portfolio, ensuring the estate meets property legislation and is managed effectively to maximise occupation, best practice, and value for money and financial efficiency.

Some responsibilities of the role will include:

• Supporting the Property Surveyors in all aspects of DVSA estate management, dealing with licences and casual hire arrangements and relocating staff
• Taking direction from the Property Surveyors and implementing and delivering plans
• Managing the vacant properties due to leases coming to an end, including placing any necessary security on site, closing down services and the removal of IT and furniture and ensuring that the property is returned to its original state
• Being accountable for handling cases and workloads ensuring that all deadlines are met
• Setting up payment regimes to landlords ensuring funds for property leases are paid on time

For a more detailed insight into the role please refer to the role profile attached to this advert.

You will be required to travel a least once a month to various properties with overnight stays and a full UK driving licence is a must for this role.

About you

To be successful in this role you will have a GCSE in English and Maths (minimum C grade) or equivalent i.e. BTEC.

You will have sound understanding of Microsoft access, Data bases and Excel spreadsheets and be organised in your approach by monitoring the progression of cases.

You will have working knowledge or experience of working in a property environment and excellent communication skills both verbal and written.

The flexibility to travel is required along with a full UK driving licence.

About us

We can proudly announce that the Department for Transport has been recognised for its leadership on workplace gender equality by being included in The Times Top 50 Employers for Women 2017.

DfT’s inclusion is recognition of our commitment to make the Department a great place to work through our culture of equality and inclusivity and the great strides we’ve made to raise the number of women in senior positions.

The work that we do is important as it affects everyone in Great Britain.

We are responsible for improving road safety and setting the standards for driving and compliance. We ensure that the general public understand and follow these standards through education, testing and when required enforcement action.

By joining us you will be working for an employer who makes a real difference to road safety across Great Britain.


Full UK driving licence


GSCE in English and Maths (minimum C grade) or equivalent i.e. BTEC


We'll assess you against these competencies during the selection process:

  • Making effective decisions
  • Leading and communicating
  • Seeing the big picture

Civil Service Competency Framework



Civil Service pension schemes may be available for successful candidates.


Besides the rewarding nature of the job itself, the benefits that come with it are excellent. The package includes generous leave entitlement, attractive pension options, flexible working and other policies to enable a good work/life balance, including beneficial childcare arrangements. You'll also benefit from our commitment to nurturing and developing talent.

Things you need to know


Successful candidates must pass basic security checks.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

How to apply

You are required to provide a Personal Statement as part of your application to evidence the below:

Drawing upon your experience from working in a property or facilities environment, you should evidence where you have had to work with a team to make commercial property or facilities decision(s), outlining the risks, benefits and costs and how this enabled service delivery.

When considering your experience, please tailor your Personal Statement to provide evidence of the following:

• Seek to understand how the services, activities and strategies in the area work together to create value for the customer/end user
• Identify and understand relevant legal and commercial terms, concepts, policies and processes (including project approvals and assurance procedures) to deliver agreed outcomes
• Gather and use evidence to assess the costs, benefits and risks of a wide range of delivery options when making commercial decisions

Please note that if you are invited for interview/assessment, you may be assessed against any of the criteria noted on the attached role profile.

You should use the Civil Service Competency Framework, referring to the relevant competency definitions for the grade advertised. The Indicators listed on the attached document have been identified as most appropriate; please ensure that the evidence in your application meets the requirements of the role.

Please note that any part of the Job Profile could be tested at sift/interview.
If invited to interview, this may consist of a range of question types. These could include questions about your strengths or how you would respond in any particular situation as well as specific examples of things you have done.
Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.


Candidates in their probationary period are eligible to apply for vacancies within this department.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

For further information on this vacancy please contact

Sift/interview dates and location

The sift is due to take place 01/03/2018.

Interview/assessment will be held between 19/03/2018 and 21/03/2018.

Whilst we will endeavour to meet the dates set out in the advert there may be occasions when these dates will change. Those candidates invited to assessment will be provided with sufficient notice of confirmed dates.

If successful and transferring from another Government Department a security check may be carried out.

Further information

Please see attached candidate notes.

A reserve list will be held for a period of 12 months from which further appointments can be made. If appropriate, your application form and selection information may be shared with additional vacancy holders across the Department and its Agencies.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:

• Contact Government Recruitment Service via as soon as possible before the closing date to discuss your needs

• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact

Government Recruitment Services via email:

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at

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