Junior Business Analyst to Senior Business Analyst Development Role

UK Hydrographic Office

Apply before 11:55 pm on Sunday 30th January 2022

 

Reference number

178674

Salary

£33,287
The postholder will have the opportunity to progress to Senior Business Analyst to £42507

Grade

Higher Executive Officer

Contract type

Permanent

Business area

UKHO - Technology

Type of role

Analytical

Working pattern

Full-time, Job share, Part-time

Number of posts

1

Location

Somerset South West

About the job

Summary

We are recruiting for a permanent Junior Business Analyst to join an established team of Business Analysts. The post holder will undertake the British Computer Society International Diploma in Business Analysis. After passing written and oral exams (typically over a 2 year period) the post holder will have the opportunity to progress to Senior Business Analyst (B1) if they can demonstrate that they are successfully operating at this level.

As a development role, the successful candidate will be given appropriate training, mentoring and support.

Job description

• Business process improvement. Analyse current business services and processes and identify and implement opportunities to optimise/improve these.
• Producing a variety of models of the As-Is and To-Be situations. These shall include, but not be limited to:
• Activity Diagrams/ Business Process Models
• Data models (Class diagrams)
• State Transition Diagrams
• Use Cases
• Wireframes.
• Defining, evaluating and managing business requirements using relevant techniques. Working with stakeholders to elicit requirements and produce comprehensive Business Requirement, User Requirement and System Requirement Documents. Manage and implement requests for changes to baseline requirements.
• Working within Agile development teams, writing User Stories with clear Acceptance Criteria as required by the Product Owner.
• Producing business cases and options analysis.
• Investigating problems and analysing root causes and options for new and existing services. Providing recommendations to solutions. Work with stakeholders to identify objectives, opportunities, and potential benefits available.
• Stakeholder relationship management. Identifying important stakeholders, tailoring communications to their needs, and working with teams to build relationships while also meeting user needs. Managing opposing views to reach consensus. Working with stakeholders and contributing to improving these relationships, using evidence to explain decisions made.
• Developing Change Management Plans.
• Testing (business analysis). Reviewing requirements and specifications and defining test conditions. Identifying issues and risks associated with work while being able to analyse and report test activities and results.
• Enterprise and business architecture. You understand and can apply the current target operating model to work.
• Developing training materials and delivering training for end users in new business processes and systems.

Responsibilities

The tasks of a Junior BA are the same as those performed by a Senior BA. However, the complexity of the analysis tasks will either be simpler/ more straight forward or will be supported by a more experienced Senior BA. The tasks are varied and will include:

• Leading small to medium size projects.
• Supporting larger complex projects.
• Managing stakeholder relationships.
• Working independently and have a good understanding of their own work area.
• Advancing the BA community through sharing of best practice and mentoring others.

Technical - Essential Skills
• Excellent analytical and critical thinking skills – able to analyse, break down & simplify problems; documenting and delivering effective solutions.
• Self motivated – takes independent action, picking up information quickly and delivers outputs that exceed expectations.

Desirable Technical Skills and Experience
• Prior experience of:
• Working in a project environment.
• Producing business cases and options analysis.
• Working with stakeholders to elicit requirements and produce comprehensive Business Requirement, User Requirement and System Requirement Documents.
• Working within Agile development teams, writing User Stories with clear Acceptance Criteria as required by the Product Owner.
• Producing a variety of models of the As-Is and To-Be situations.
• Developing Change Management Plans.

Civil Service Behaviours Level 3
• Changing and Improving
• Making Effective Decisions
• Leadership
• Communicating and Influencing
• Developing Self and Others
• Managing a Quality Service
• Delivering at Pace

Person Specification
We are looking for someone who is self motivated with strong written and verbal communication skills who is confident at analysing and breaking down problems. The ability to develop yourself, take on information and learn new skills quickly will be key to your success in this development role.

Things you need to know

• Security – successful candidates must pass a disclosure and barring security check and gain a Security Clearance.
• This position is a permanent non-reserved post which is open to full time, part time and job share candidates. The role will be contractually based at our Head Office in Taunton, you must be able to travel to the office as and when required.
• This is a development role. Successful candidates will achieve substantive B1 promotion on completing of their development plan.
• This role is open to full time, part time, job share. The UKHO will consider flexible working or workplace adjustments, where appropriate.

Pay

External applicants:
New Entrants to the Civil Service will be expected to join at the salary minimum of the grade for which they applied. If an applicant at the offer stage wishes to negotiate higher starting pay, they will be required to submit a case with supporting evidence; UKHO will consider the case against several factors, including our total reward and benefits offering, the difficulty of recruiting the role and scarcity of skills. Higher starting pay will only be considered if the salary range (i.e. the minimum and maximum) for the role, and/ or specific allowance, has been advertised.

Internal Staff
Those who are successful for a level graded role will retain their current salary.
Those who are successful for a higher graded role will have their promotion salary calculated.
Further information can be found in the attached document “Additional Pay Information”

Existing civil servants from other government departments (OGDs): are subject to UKHO’s internal pay policies. Further information can be found in the attached Document “Additional Pay Information”.

SC – non reserved

This is a Ministry of Defence non-reserved post and although open to UK, British Commonwealth and European Economic Area nationals, successful applicants will require a security clearance (SC) and therefore need to have resided in the UK for a minimum of 12 consecutive months within the last 5 years.

Nationality Statement
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.
If you’re applying for a role requiring security clearance, please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Changing and Improving
  • Communicating and Influencing
  • Developing Self and Others
  • Making Effective Decisions

Technical skills

We'll assess you against these technical skills during the selection process:

  • Excellent analytical and critical thinking skills – able to analyse, break down & simplify problems documenting and delivering effective solutions.
  • Self motivated – takes independent action, picking up information quickly and delivers outputs that exceed expectations.

Benefits

We offer a range of benefits to support your lifestyle, including generous leave allowances, flexible working hours, a lift-share scheme, enrolment in the Civil Service Pension scheme, and regular training and development opportunities.

We operate from a brand new state of the art, award-winning building with an onsite gym, cafeteria, and state of the art meeting rooms; a Chaplaincy service; and an Employee Assistance Programme. We have several internal networks available for you to join, including: Mental Health Group, STEM Ambassadors, Woman’s Network, Pride Network and Disabilities group. Travelling to UKHO onsite parking, electric car charging ports, and cycle-to-work scheme are available.

Full-time employees receive 26.5 days annual leave per year, increasing to 31.5 days annual leave after five years’ service (pro-rata for part-time employees).

We offer many flexible working options. These include: a flexible working hours scheme with up to two days per month Flexi leave, remote working, part-time working, job sharing, paid special leave, career breaks, and unpaid leave. We want you to feel part of something bigger and we encourage team-spirit and a community feel in our workplace.

Parents with children will be supported to enable you to manage work and family responsibilities. We offer an on-site independently run nursery with discounted prices for children of UKHO employees.

Any voluntary move to UKHO, from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. However, you may be eligible for other government schemes including Tax Free Childcare. You can determine your eligibility at https://childcarechoices.gov.uk

With regards to maternity, adoption, and/or shared parental leave the flexibility to have up to 26 weeks full pay, followed by 13 weeks statutory pay and a further 13 weeks unpaid leave. Paternity leave of up to two weeks is available with full pay, subject to certain qualifying criteria.

We offer at least 5 days’ learning and development to each employee per year, with professional membership subscriptions, mentoring, and Civil Service-Learning available to all.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

See our vetting charter.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.
To apply for this role you must provide a CV and prepare a statement of up to 750 words, which details, with examples, how you demonstrate the behaviours, knowledge, technical skills and/or experience, as set out in the ‘short-list’ section, below. Your examples do not need to be work-related and should cover all of the technical skills / experience and those behaviours that you believe best demonstrate your suitability.

Sift/ Interview dates

The sift is due to take place w/c 7th February 2022
Interviews are likely to be held w/c 21st February 2022

We will try to meet the dates set out in the advert. There maybe occasions when these dates change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. Short listed candidates will be invited to attend a suitability interview.

Short-list Criteria

You will be short-listed against the following criteria:

Behaviours:

• Changing and Improving
• Communicating and Influencing
• Developing Self and Others


Technical / Experience:
• Excellent analytical and critical thinking skills – able to analyse, break down & simplify problems documenting and delivering effective solutions.
• Self motivated – takes independent action, picking up information quickly and delivers outputs that exceed expectations.

Interview Criteria

You will be interviewed against the following criteria:

Behaviours:
• Changing and Improving
• Communicating and Influencing
• Developing Self and Others
• Making Effective Decisions

Technical/ Experience:
• Excellent analytical and critical thinking skills – able to analyse, break down & simplify problems documenting and delivering effective solutions.
• Self starting – takes independent action, picking up information quickly and goes beyond what is required to solve a situation

As part of the interview you will be asked to undertake a test to assess your ability to understand how a process works, document the process and suggest improvements. You will be asked to present your findings and recommendations to the panel.

Further Information
We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit (reserve) list for up to 12 months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post.

It is likely we will be able to start your employment with BPSS clearance (your clean DBS certificate and satisfactory references that we will obtain) before your SC/DV clearance is successful – this is called a conditional offer.

You will be presented with an unconditional offer only once you have obtained the necessary level of clearance for the role.

If you fail to gain SC/DV clearance, whichever is appropriate for the role you have applied for, your employment with UKHO will be terminated immediately.

Our ability to start employment on a conditional basis is subject to the specific requirements of the role and cannot be guaranteed; please contact our recruitment team if you would like further information: Recruitment@ukho.gov.uk

Please note, if you have not been resident in the UK for the last 5 years (for SC clearance) or for the last 10 years (for DV clearance) then you may be requested to supply the information below:

• Evidence of your actual overseas residence (bills or rental agreements confirming addresses etc)
• Police Certificate providing confirmation that no criminal record is held in the overseas country of residence.
• Reference/Confirmation of employment from an employer in the overseas country of residence.
• Reference/Confirmation of residence or travel from friends, companions or fellow travellers that have knowledge of or have been in the company of you, when resident outside of the UK.
• Reference from a UK based organisation maintaining contract with a sponsorship of you, while residing overseas


Disability Confident – Guaranteed Interview

UKHO embraces diversity and promotes inclusion and equality of opportunity. We are a Disability Confident employer, which includes offering a guaranteed interview to candidates with disabilities, providing they meet the minimum selection criteria.

By ‘minimum selection criteria’ we mean that the evidence you provide in your application must demonstrate that you meet the minimum pass mark, set by the short-list panel, for each criteria listed in the ‘short-list’ section, above. The short-list panel will not be made aware of any disability you may choose to declare; this information will be processed solely by HR, in accordance with Data Protection legislation.

If you are a disabled candidate, please ensure you complete the Equality and Diversity form or inform our HR department, at recruitment@ukho.gov.uk, if you wish to be considered under the Disability Confident guaranteed interview scheme.

Civil Service Recruitment

The Civil Service Code, forms part of the terms and conditions of every civil servant. It was first introduced in 1996 and has been updated several times since.

The Civil Service Code outlines the core values of the Civil Service:
• Honesty
• Integrity
• Impartiality
• Objectivity
It describes the standards of behaviour expected of individual civil servants against each of these four values.

From 01/10/2020, UKHO’s HR Department is to provide a Fair Processing Notice (FPN) to all new applicants after they have been successful at interview.
These candidates will be informed that, as one aspect of pre-employment screening, their personal details – name, NINO and date of birth - will be checked against the Civil Service Resourcing Extract Internal Fraud Database (IFD) and that anyone included on the IFD will be refused employment unless they can show exceptional circumstances.

UKHO’s HR Department will also include the FPN wording advising of the check against the extract IFD in the advert for employment for the pilot departments.

UKHO’s HR Department will, on behalf of the vacancy holder, inform applicants when they are refused employment because of their inclusion in the IFD.

Civil Service Commission
Recruitment into the Civil Service is governed by the Civil Service Commission which has two key functions.
- To maintain the principle of selection for appointment to the Civil Service on merit on the basis of fair and open competition.
- To promote an understanding of the Civil Service Code which sets out the constitutional framework in which all civil servants work and the values they are expected to uphold, and to hear and determine appeals made under it. More detailed information can be found at on the Civil Service Commission website: http://civilservicecommission.independent.gov.uk

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name :  recruitment.queries@ukho.gov.uk
Email :  recruitment.queries@ukho.gov.uk
 
Recruitment team :
Email :  recruitment.queries@ukho.gov.uk

Further information

The Department’s recruitment processes are underpinned by the requirement of selection for appointment based on merit, open and fair competition as outlined in the Civil Service Commissioners’ Recruitment Principles, details of which can be found at http://civilservicecommission.independent.gov.uk If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact the UKHO’s Recruitment Team, Human Resources, Admiralty Way, Taunton, Somerset TA1 2DN or email recruitmentqueries@ukho.gov.uk , in the first instance. If you are not satisfied with the response you receive you can further contact the Civil Service Commission at: Email: civilservicecommission.independent.gov.uk or in writing to: Civil Service Commission, Room G/8, 1 Horse Guards Road, London SW1A 2HQ

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