Source Data Receipt Processor and Verifier

UK Hydrographic Office

Apply before 11:55 pm on Tuesday 22nd June 2021

 

Reference number

125071

Salary

£26,737

Grade

Executive Officer

Contract type

Permanent

Business area

UKHO - Operations Content

Type of role

Analytical
Architecture and Data
Information Technology

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of posts

1

Location

Taunton, Somerset, South West

About the job

Summary

Source Data Receipt sits within the Impact Analysis Group and is, as a team, responsible for the receipt, cataloguing and distribution of data within the Source Data Receipt and Assessment (SDRA) Geographic Information System (GIS) database for onward assessment and production activities.

Job description

The UK Hydrographic Office (UKHO) is a world leading centre for hydrography, specialising in marine geospatial data to support safe, secure, and thriving oceans.

As a trading fund of the Ministry of Defence, we support defence, safe maritime navigation, and marine development around the UK and worldwide. Working with a wide range of partners, we source, process, and provide access to data ranging from seabed to surface. We make this data available through our ADMIRALTY Maritime Data Solutions – a portfolio of world leading charts, publications and data sets, found on over 90% of ships trading internationally.

Everything we do is underpinned by our core values: together, responsibility, excellence, and discovery. These are the guiding principles that help us work together to achieve our goals.

At any time the job holder is required to be competent in at least 75% of the following. The shape of the job will vary according to the allocation of responsibilities within the whole team:
• Process, verify and distribute graphical source documents (e.g. charts, Notices to Mariners Blocks, photoplots) accurately in Source Data Receipt and Assessment (SDRA) within the prescribed timescales.
• Process, verify and distribute textual documents (e.g. correspondence, Notices to Mariners, H Notes, books, forms and reports) accurately in SDRA within the prescribed timescales.
• Develop a good understanding of the likely use of data received in order to provide catalogued data that is fit for purpose.
• Accurately link related incoming source data to the correct documents in the Source Data Document (SDD) layer or the Product layer.
• Ensure Electronic Navigational Charts (ENCs) are ordered, loaded and processed on a weekly basis and that any cell failure issues are resolved if possible.
• Maintain the BA product layer within SDRA by running the GB Notice to Mariner (NM) Script daily.
• Process and verify GB New Editions and New Charts within prescribed timescales.
• Manipulate document formats as required.
• Assist with the training of Administration Officers (A1) and Executive Officers (B3) new to the section across the range of data types.
• Act as a Mentor for A1 staff in SDR Section.

Post holders may have the opportunity to also undertake the Translation Manager/Deputy Manager Role, which will involve the following tasks:
• The downloading of Foreign Government (FG) NM Bulletins from various websites & associated data manipulation as required.
• Book-marking items for translation in accordance with process documentation (items vary between countries).
• Managing ad-hoc requests to meet customer requirements.
• Liaising with the translation company including requesting quotes for work, resolving technical issues, negotiating changes to deadlines.
• Manage the provision of translation services (via e-mail and ftp), ensuring that translations are received within prescribed timescales.
• Merging translations back into the original document and registering in SDRA.
• Day to day management of the translations budget.
• Resolve queries with the commercial contractor and ensure the terms of the contract are being adhered to.
• Maintaining the SDR Translation spreadsheet and associated folders.
• Reconciling the end of month invoice prior to payment.
• Uploading the weekly translations to the National Geospatial-Intelligence Agency (NGA) File Transfer Protocol (FTP) site.

You may also be required to flex within the Impact Analysis Team undertaking assessment work after appropriate training.

Responsibilities

The purpose of the role is to:
• Process and verify hydrographic data within the SDR team using the SDRA system.
• Ensure that the workflow of hydrographic data through Ingest section meets all Quality and Performance Indicators (PIs) and the timeliness targets as set by KPM2.

Person Specification

We are looking for a supportive team player who is able to work with a high level of accuracy, whilst also delivering at pace to ensure incoming data is distributed to internal customers as quickly as possible. An understanding or experience of Geospatial Information Systems would also be beneficial.

Civil Service Behaviours Level 2:
- Seeing the Big Picture
- Changing and Improving
- Making Effective Decisions
- Working Together
- Delivering at Pace

Specific Technical/Functional Skills and Experience

Essential:
• Aptitude to be become proficient in the use of Ingest processes and IT systems (SDRA, ESRI ArcMap)
• PC Skills - Microsoft Office.
• An understanding of GIS.
• Attention to detail
• An understanding of the organization of the UKHO.
• Geographic knowledge.

Desirable:
• Understanding of Foreign Government Notices to Mariners formats and styles.
• Knowledge of internal digital records management.
• Understanding of Datum’s and Coordinate Reference Systems.

Things you need to know

• Security – successful candidates must pass a disclosure and barring security check and gain a Security Clearance.
• This position is a permanent non-reserved post which is open to full time, part time and job share candidates.
• The role will be contractually based at our Head Office in Taunton. We are working remotely at present but envisage a hybrid working model post pandemic whereby you will be able to balance your work location between working remotely and in the office. You must be able to travel to the office as and when required.

Pay

External applicants:
New Entrants to the Civil Service will be expected to join at the salary minimum of the grade for which they applied. If an applicant at the offer stage wishes to negotiate higher starting pay, they will be required to submit a case with supporting evidence; UKHO will consider the case against several factors, including our total reward and benefits offering, the difficulty of recruiting the role and scarcity of skills. Higher starting pay will only be considered if the salary range (i.e. the minimum and maximum) for the role, and/ or specific allowance, has been advertised.

Internal Staff
Those who are successful for a level graded role will retain their current salary.
Those who are successful for a higher graded role will have their promotion salary calculated.
Further information can be found in the attached document “Additional Pay Information”

Existing civil servants from other government departments (OGDs): are subject to UKHO’s internal pay policies. Further information can be found in the attached Document “Additional Pay Information”.


SC – non reserved

This is a Ministry of Defence non-reserved post and although open to UK, British Commonwealth and European Economic Area nationals, successful applicants will require a security clearance (SC) and therefore need to have resided in the UK for a minimum of 12 consecutive months within the last 5 years.

Nationality Statement
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules. If you’re applying for a role requiring security clearance, please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Making Effective Decisions
  • Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

  • Attention to detail

Benefits

We offer a range of benefits to support your lifestyle, including generous leave allowances, flexible working hours, a lift-share scheme and regular training and development opportunities.

Working for UKHO, you could enjoy the following range of benefits: 26.5 days annual leave, increasing after five years service.

Flexible working options include: Flexible working hours scheme, that includes up to two days per month Flexi leave, remote working, part-time working, job sharing, paid special leave, career breaks and unpaid leave.

We offer maternity, adoption and or shared parental leave of up to 26 weeks full pay, followed by 13 weeks statutory pay and a further 13 weeks unpaid leave; plus paternity leave of up to two weeks full pay, subject to certain qualifying criteria.

We also offer a brand new state of art award-winning building.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

See our vetting charter.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.
The selection process will be designed specifically for the role. As a result, your assessment could include:
• An interview
• A test

Short-list Criteria

You will be short-listed against the following criteria.

Behaviours:
- Seeing the Big Picture
- Making Effective Decisions
- Delivering at Pace

Interview Criteria

You will be interviewed/ tested against the following criteria:

Technical/Experience:
- Attention to detail

Behaviours:
- Seeing the Big Picture
- Making Effective Decisions
- Delivering at Pace

Further Information

We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit (reserve) list for up to 12 months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post.

It is likely we will be able to start your employment with BPSS clearance (your clean DBS certificate and satisfactory references that we will obtain) before your SC clearance is successful – this is called a conditional offer.

You will be presented with an unconditional offer only once you have obtained the necessary level of clearance for the role.

If your fail to gain SC clearance, whichever is appropriate for the role you have applied for, your employment with UKHO will be terminated immediately.

Our ability to start employment on a conditional basis is subject to the specific requirements of the role and cannot be guaranteed; please contact our recruitment team if you would like further information: Recruitment.queries@ukho.gov.uk

Please note, if you have not been resident in the UK for the last 5 years (for SC clearance) or for the last 10 years (for DV clearance) then you may be requested to supply the information below:
• Evidence of your actual overseas residence (bills or rental agreements confirming addresses etc)
• Police Certificate providing confirmation that no criminal record is held in the overseas country of residence.
• Reference/Confirmation of employment from an employer in the overseas country of residence.
• Reference/Confirmation of residence or travel from friends, companions or fellow travellers that have knowledge of or have been in the company of you, when resident outside of the UK.
• Reference from a UK based organisation maintaining contract with a sponsorship of you, while residing overseas


Disability Confident – Guaranteed Interview

UKHO embraces diversity and promotes inclusion and equality of opportunity. We are a Disability Confident employer, which includes offering a guaranteed interview to candidates with disabilities, providing they meet the minimum selection criteria.

By ‘minimum selection criteria’ we mean that the evidence you provide in your application must demonstrate that you meet the minimum pass mark, set by the short-list panel, for each criteria listed in the ‘short-list’ section, above. The short-list panel will not be made aware of any disability you may choose to declare; this information will be processed solely by HR, in accordance with Data Protection legislation.

If you are a disabled candidate, please ensure you complete the Equality and Diversity form or inform our HR department, at recruitment.queries@ukho.gov.uk, if you wish to be considered under the Disability Confident guaranteed interview scheme.

Civil Service Recruitment

From 01/10/2020, UKHO’s HR Department is to provide a Fair Processing Notice (FPN) to all new applicants after they have been successful at interview.
These candidates will be informed that, as one aspect of pre-employment screening, their personal details – name, NINO and date of birth - will be checked against the Civil Service Resourcing Extract Internal Fraud Database (IFD) and that anyone included on the IFD will be refused employment unless they can show exceptional circumstances.

UKHO’s HR Department will also include the FPN wording advising of the check against the extract IFD in the advert for employment for the pilot departments.

UKHO’s HR Department will, on behalf of the vacancy holder, inform applicants when they are refused employment because of their inclusion in the IFD.

Civil Service Commission
Recruitment into the Civil Service is governed by the Civil Service Commission which has two key functions.
- To maintain the principle of selection for appointment to the Civil Service on merit on the basis of fair and open competition.
- To promote an understanding of the Civil Service Code which sets out the constitutional framework in which all civil servants work and the values they are expected to uphold, and to hear and determine appeals made under it. More detailed information can be found at on the Civil Service Commission website: http://civilservicecommission.independent.gov.uk

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name :  recruitment.queries@ukho.gov.uk
Email :  recruitment.queries@ukho.gov.uk
 
Recruitment team :
Email :  recruitment.queries@ukho.gov.uk

Further information

The Department’s recruitment processes are underpinned by the requirement of selection for appointment based on merit, open and fair competition as outlined in the Civil Service Commissioners’ Recruitment Principles, details of which can be found at http://civilservicecommission.independent.gov.uk If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact the UKHO’s Recruitment Team, Human Resources, Admiralty Way, Taunton, Somerset TA1 2DN or email recruitment.queries@ukho.gov.uk , in the first instance. If you are not satisfied with the response you receive you can further contact the Civil Service Commission at: Email: civilservicecommission.independent.gov.uk or in writing to: Civil Service Commission, Room G/8, 1 Horse Guards Road, London SW1A 2HQ

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