About the job
This role is to provide business support to the Data Transformation Deputy Director and his Leadership Team across a number of areas of work. Specifically, the successful person will report to a Grade 6 line manager on the business support team and manage 1 HEO (Higher Executive officer). The jobholder will have overall responsibility for vacancy management, headcount, financial and budget management, commercial contracts, business continuity and on reporting a range of performance issues within the team. The successful person will have numerous key internal and external stakeholder relationships which are essential in enabling the smooth running of the Data Transformation team.
• Contracting and Sourcing: Is responsible for the end to end procurement of commercial contracts within the team working with Commercial Directorate (CD) and other key stakeholders. Will be responsible for agreeing the appropriate commercial contract for specific pieces of MI work and will be involved in the specification, assessment and evaluation and awarding of the contract Will provide the necessary governance management and financial management.
• Performance Management: Will have overall responsibility for the reporting of performance against agreed targets. Will ensure that the HEO on the team undertakes invoice management, issue and dispute management, agile service request and work order management and finance tracking.
• Risk. Management: Will be responsible for Business Continuity and ensuring that plans are in place across the Data Transformation Team and regularly reviewed.
• Stakeholder Management: Will have a range of key stakeholder management roles with both internal and external customers. Key external contacts are with Commercial Directorate, FBP, HRBP and Suppliers whilst internal contacts include the D&A Business Management Team and the various teams on the Data Transformation Team.
• Vacancy Management: Will be responsible for establishing the vacancy requirements across Data Transformation and ensuring that the headcount is managed accurately on the team. Will be responsible for ensuring that the HEO undertakes all permanent and contingent labour vacancy work from cradle to getting bums on seats including organising IT kit, access and asset management.
• Financial Management: Will complete monthly briefings / reports for the Deputy Director and FBP on spend against budget profiles. Will complete ad – hoc requests on all known and forecast spend.
• Managing staff: Will have responsibility for 1 HEO on the team. Will need to provide clear direction and communication on issues and monitor workloads to ensure accurate and prompt discharge of duties.
• Support Activities: Will provide support to the Grade 6 and the Deputy Director on a range of Commercial and Performance related issues. Will also support on any ad – hoc requests.
ResponsibilitiesYour responsibilities will include but are not restricted to, the following:
• Lead financial/commercial evaluation, responsible for providing recommendations based on in depth research and determination of the options, supporting in the identification of best value for money options.
• Anticipate and plan future demand management, impacting new demand as appropriate. Collaborate with Commercial Directorate to define negotiation strategy in alignment with stakeholders and lead in negotiation with suppliers.
• Quality assure data and using it to identify trends, problems, benefits, costs, savings and risks, and responding to these as appropriate.
• Ensures financial probity within contract budget.
• Ensure that appropriate business continuity plans and other risk mitigation plans are in place, working up new practices and procedures or modify existing processes to improve performance.
• Communicate with senior staff inside and outside the organisation to provide information, ensuring maximum value through appropriate collaboration, management and engagement.
The ideal candidate for this role will be able to demonstrate the following essential criteria:
• Strong interpersonal skills with the ability to work effectively with and influence senior stakeholders across the business.
• Proactive in taking the initiative and ownership of their work and leading across other areas to deliver effective results and a quality service.
• Commercially minded with experience of achieving value for money and managing budgets.
• The ability to critically assess problems and lead with delivering a timely resolution.
• Proficient in using Microsoft Office Suite.
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Working Together
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• An employer pension contribution of up to 27%
• A generous annual leave allowance
Salary for this role is from £35,310 (Band min) to £40,666 (Band max).
Existing Civil Servants who secure a new role on lateral transfer should maintain their current salary.
Existing Civil Servants who gain promotion may move to the bottom of the next grade pay scale or 10% increase in salary whichever would be the greater. Only in very few circumstances (where there have been exceptional skills demonstrated which are in limited supply for example) may existing Civil Servants be able to negotiate their starting salary if the role has been advertised externally, prior to accepting the post.
This role will be based out of our Leeds corporate hub.
The Department is committed to promoting flexible ways of working, whilst enabling the business to operate at maximum efficiency and will expect colleagues to work from a blend of locations, including some time working at home, as required. The corporate hub location will be the designated place of work and any remote or home working arrangement does not constitute a change to your designated place of work or contractual Terms and Conditions.
Things you need to know
Successful candidates must pass a disclosure and barring security check.
Selection process details
This vacancy is using Success Profiles
, and will assess your Behaviours and Experience.
Stage 1: Application & Sift
As part of the application process you will be asked to complete a CV & personal statement. Further details around what this will entail are listed in the advert.
All applications will be assessed and sifted based on the essential criteria in the advert, using the information you provide in your completed application form.
The sift panel will use the information relating to your employment history (your CV) and your personal statement to assess your experience, skills and knowledge against the essential criteria.
When giving details of your employment history, you should therefore include details of the work and projects that you have been involved in.
Applications must include:
1. A completed Personal Details application form.
2. A curriculum vitae* including education, professional qualifications and full employment history, giving details of key achievements relevant to the skills and experience outlined in this job description.
3. A personal statement outlining, how you meet the essential criteria as detailed in the job advert in no more than 1000 words.
A NOTE ON ANONYMISATION
*Due to DWP’s use of anonymised recruitment practices it is not possible for applicants to upload/attach a CV; any information that you would customarily share on a CV should therefore be entered onto the application form. Please ensure you provide sufficient information to enable the sift panel to make an informed judgement about your suitability for this role.
Please include all other information that you would customarily provide when presenting a CV/Personal statement, as the sift panel use this information to assess your application.
DWP operates an anonymised recruitment process. When entering information relating to your employment history you will be asked to remove any personal details that could be used to identify you. This relates to name and contact details which might usually appear on your CV/Personal statement. Failure to do so will result in your application being withdrawn.
Stage 2 – Video Interview
Unless you are otherwise informed, the final stage of the process will be a video interview via Microsoft Teams where you will be assessed against the Behaviours detailed in the advert.
Throughout the whole recruitment process – application and interview – the accuracy and clarity of your communication will be assessed.
Sift and Interview Information
Applications will be sifted at regular intervals from the date the posts are advertised, so please apply as soon as you can, do not wait until the end of the campaign.
Interviews will take place in late June/early July 2021, dates to be confirmed.
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via firstname.lastname@example.org as soon as possible before the closing date to discuss your needs.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
If successful and transferring from another Government Department a criminal record check may be carried out.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.email@example.com stating the job reference number in the subject heading.
Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP's terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing.
A reserve list may be held for a period of 6 months from which further appointments can be made.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
Working for the Civil Service
The Civil Service Code
sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
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Contact point for applicants
|Job contact :|
|Name : || ||Mimi Enefiok|
|Email : || ||Mimi.firstname.lastname@example.org|
|Recruitment team :|
|Email : || ||email@example.com|
If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DWP by email: HR.BUSINESSASSURANCE@DWP.GOV.UK. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission here
to visit Civil Service Commission