Distribution Assurance Manager

UK Hydrographic Office

Apply before 11:55 pm on Sunday 12th February 2023



Reference number



Further information can be found in the attached Document “Additional Pay Information”.

Job grade

Senior Executive Officer

Contract type


Business area

UKHO - Data Acquisition

Type of role

Business Management and Improvement

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available



Taunton, Somerset, South West

Job summary

An exciting opportunity has arisen to join our Distribution Team. The successful candidate will be tasked with providing assurance to our membership of 48 worldwide hydrographic offices with regards to protection of their revenues and the safe supply of their data through the distribution network. 

Through overseeing the assurance activities of IC-ENC, the post-holder will support in shaping the future policies for ENC distribution and other datasets to ensure the best interests of our membership are at the heart of everything we do.

Initially, this role would require regular onboarding sessions in the office.  After that generally office attendance would be expected to be at least twice a week. 


Job description

 This role would involve the below responsibilities:

  • Monitor appointed VARs and DPs and their activities (against the permissions granted in their contract) and performance, in terms of sales and auditing of activities and sales reports, investigating and auditing as required.
  • Develop and maintain strong working relationships with each of IC-ENCs Commercial Partners and act as a point of contact to follow up on any required action from the IC-ENC external audit.
  • Work alongside Distribution Manager in the maintenance and creation of distribution policies to ensure IC-ENC is protecting the interest of its members, from both a revenue and safety point of view, in existing and new products or services
  • Manage and lead Continuous Improvement to the IC-ENC Revenue Management System, including the Business-to-Business System, finding and resolving root-causes of sales errors/queries, production and development of reports to IC-ENC member HOs, and manage the payment process
  • Deliver other IC-ENC Work Plan items as directed by the Distribution Manager, including contributing to IC-ENC initiatives and developments from the distribution/revenue/financial aspect, by assessing emerging market requirements, and designing, developing and presenting policy proposals, forecasts, plans etc

Person specification

Please note that we will only score against the sift and interview criteria and not the essential and desirable information below.

  • Strong written and oral communicator; able to communicate with a range of international stakeholders clearly and diplomatically.
  • Ability to work well with minimum supervision, and accept a high level of autonomy and personal responsibility for delivering results.
  • Knowledge and understanding of the distribution methods of electronic charting products generally, and ENCs in particular (for example international regulations and organisations, challenges faced
  • Experience of financial and business process auditing
  • Strong data analysis skills with experience of handling large data, particularly through using Microsoft Excel
  • Strong Presentational Skills and experience of working closely with stakeholders at Senior Executive Level

Things you need to know

SC – non reserved
This is a Ministry of Defence non-reserved post and although open to UK, British Commonwealth and European Economic Area nationals, successful applicants will require a security clearance (SC) and therefore need to have resided in the UK for a minimum of 12 consecutive months within the last 5 years.


We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Managing a Quality Service
  • Seeing the Big Picture
  • Communicating and Influencing
  • Making Effective Decisions

We only ask for evidence of these behaviours on your application form:

  • Delivering at Pace
  • Managing a Quality Service
  • Seeing the Big Picture
  • Communicating and Influencing

Technical skills

We'll assess you against these technical skills during the selection process:

  • Ability to analyse and handle large data sources using Microsoft Excel. Assessed via 10 minute test before interview and a presentation of the findings.

At the UK Hydrographic Office, it's very important to us that our people feel valued. 

We offer a huge range of benefits such as training and development, well-being support, flexible/ homeworking, a fantastic state of the art building, high spec equipment, and so much more. 

See our attached Candidate Pack for more details.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.

How to Apply:

To apply for this job click on the Apply Now button below.  You will then be asked to enter information from your CV and to detail your experience against the Civil Service Behaviours listed below.


  • Advert Closes for applications: 12th February 2023
  • Shortlisting date: 15th February 2023
  • Interviews will take place week commencing 27th February 2023


Sift/Shortlist Criteria:

 All applications are processed anonymously. You will be short-listed against the following criteria: 

Civil Service Behaviours (Level 3):

  • Delivering at Pace
  • Managing a Quality Service
  • Seeing the Big Picture
  • Communicating and Influencing


  • You will also be asked to enter your previous job history information.  Please note this is for information purposes only and will not be scored.

Interview Criteria: 

You will be interviewed against the following essential criteria

Civil Service Behaviours:

  • Seeing the Big Picture
  • Delivering at Pace (via Test)
  • Making Effective Decisions
  • Managing a Quality Service
  • Communicating and Influencing (via Presentation of test findings)

Technical Skills:

  • Analysing and handling large data sources using Microsoft Excel.  This will be assessed via a 10 minute test before the interview followed by a presentation of your findings. 

See here for further information: Success Profiles - Civil Service Behaviours (publishing.service.gov.uk)


  • Single Stage Interview via TEAMS. You will be contacted to book a suitable slot if you are shortlisted (see our Candidate Pack for further information)
  • Interview will be with a panel of no more than 3 people and will last approx. 50 mins
  • If you are successful at sift, prior to the interview you will be sent a test which will allow you to demonstrate your ability to analyse and handle large data sources using Microsoft Excel.  You will then be asked to present your findings to the panel and allow for additional questions.


Onboarding Checks:

In the event you are offered a role with us, you will be required to go through Basic Personnel Security Standard (BPSS) checks which will include Employment and Right to Work Checks. You will also need to apply for SC (Security Checked) Clearance, but you may be able to start your role before gaining this.  Please see our attached Candidate Pack for further details and Terms. 

Feedback will only be provided if you attend an interview or assessment.


Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

See our vetting charter.
People working with government assets must complete basic personnel security standard checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : recruitment.queries@ukho.gov.uk
  • Email : recruitment.queries@ukho.gov.uk

Recruitment team :

  • Email : recruitment.queries@ukho.gov.uk

Further information

The Department’s recruitment processes are underpinned by the requirement of selection for appointment based on merit, open and fair competition as outlined in the Civil Service Commissioners’ Recruitment Principles, details of which can be found at http://civilservicecommission.independent.gov.uk If you feel your application has not been treated in accordance with the Recruitment principles and you wish to make a complaint, you should in the first instance contact recruitment.queries@ukho.gov.uk If you are not satisfied with the response you receive, you can further contact the Civil Service Commission at: civilservicecommission.independent.gov.uk or view more details at http://civilservicecommission.independent.gov.uk

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