Records and Information Governance Officer

UK Supreme Court

Apply before 11:55 pm on Thursday 29th July 2021

 

Reference number

134683

Salary

£24,100 - £30,000
Applicants new to the Civil Service would be expected to start on the minimum of the range. Existing Civil Servants at this grade may transfer on existing salary.

Grade

Executive Officer
UKSC Band D

Contract type

Permanent
Loan

Length of employment

Permanent

Business area

Corporate Services

Type of role

Administration / Corporate Support
Knowledge and Information Management

Working pattern

Flexible working, Full-time, Job share, Part-time, Part Year

Number of posts

1

Location

Parliament Square, London, SW1P 3BD

About the job

Summary

The Supreme Court (UKSC) is the United Kingdom’s highest court of appeal. It hears appeals on arguable points of law of general public importance, concentrating on cases of the greatest significance. The Court plays an important role in the development of UK law. The impact of UKSC decisions extends far beyond the parties involved in any given case, helping to shape our society. Its judgments directly affect everyday lives.

This is an exciting opportunity to work within the small records and information management-oriented teams who work within the Corporate Services division of the UKSC.

The main part of the job is assisting the Departmental Records Officer (DRO) in ensuring the UKSC is compliant with all obligations of public bodies as set out in the Public Records Acts. This would include preparing and facilitating the transfer of paper and digital records to the National Archives. Part of the role will also be given to supporting the Information, Governance and Complaints Officer whose responsibilities cover information assurance, data protection and compliance.

Job description

Records

You will spend the majority of your time assisting in the selection, appraisal and preparation for transfer of physical records (e.g. case records) to The National Archives (TNA) ensuring that all relevant policy standards as laid down by TNA are observed.
You will also assist in the preparation of digital records (e.g. video recordings of case hearings) for transfer to TNA. This will include ensuring appropriate metadata and information management standards are applied.
You will be a key liaison point between the Court and TNA and will be instrumental in managing this important external relationship.
You will be involved in reviewing and updating existing frameworks for information management across the Court e.g. record retention schedules.

Information Governance

Assisting the Information, Governance and Complaints Officer in ensuring the Court adheres to relevant data protection legislation including assisting with Subject Access Requests.

You will contribute to the preparation and implementation of information management policies and good practice across the organisation. This will involve building good working relationships with owners of information assets across the team, providing appropriate training, guidance and support where necessary.

Other ad-hoc support to Corporate Services as required.

Responsibilities

Essential criteria

Educated to degree level in a relevant subject, or relevant professional qualification in records management, or demonstrated by having suitable relevant experience for the role.

Experience of working in a Records team, ideally within the public sector.

Good oral and written communications skills combined with the confidence to deal with and influence people at all levels.

Desirable

A good awareness of the court system and the work of the Supreme Court.

Experience of handling data protection queries.

Experience of the process for transferring paper records to TNA.

Qualifications

Educated to degree level or relevant qualification in records management

Behaviours

We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Communicating and Influencing
  • Working Together
  • Managing a Quality Service
  • Making Effective Decisions

Benefits

• Generous Annual Leave
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging diversity, inclusion and belonging
• A Civil Service pension
• Corporate Membership to Benenden Health

Things you need to know

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check.

See our vetting charter.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability and Experience.
Applications are via C.V. and Supporting Statement to be sent to Paul.Sandles@supremecourt.uk

Closing date is midnight on Thursday 29 July 2021.

The supporting statement should explain why you have the relevant skills and experience for the role linked to the essential criteria and behaviours required.
Your Supporting Statement should address the criteria for the role and the behaviours required in the Success Profile and should have of maximum word limit of 1500 words.

If you need to speak to a member of the team regarding the process, please call Paul Sandles 020 7960 1884.

Please ensure your supporting statement covers why you wish to apply and the relevance of your experience/education addressing the Success Profile behaviours for the role.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name :  Paul Sandles
Email :  paul.sandles@supremecourt.uk
Telephone :  02079601884
 
Recruitment team :
Email :  paul.sandles@supremecourt.uk

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