Maritime Advisor (Sailing Directions)

UK Hydrographic Office

Apply before 11:55 pm on Monday 6th December 2021

 

Reference number

168168

Salary

£28,014
increasing to £33,287 on successful completion of training and development programme. A Recruitment and Retention Allowance up to a maximum of £7000 is also applicable to this role on top of basic salary

Grade

Executive Officer
Higher Executive Officer
EO/B3 progressing to HEO/B2 after successfully meeting competency requirements for progression

Contract type

Permanent

Business area

UKHO - Operations Content

Type of role

Geography
Other

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of posts

4

Location

Taunton, Somerset, South West

About the job

Summary

Maritime Advisor roles exist within the Impact Analysis (Operations Division), and Digital Products, Services and Publications Groups (Customer Division). The primary task of a Maritime Advisor is to assess incoming data and edit the ADMIRALTY Sailing Direction volumes as required. Maritime Advisors apply their navigational and maritime knowledge and experience in assessing the impact incoming data and utilise their clear written English to update sailing directions for a seafaring audience.

Successful candidates will join a Maritime Advisor team at the B3 level and will then undertake a programme of development, across both Groups and functions. They will be measured against a defined skills and competency framework and, once the required level is reached, normally within 12 – 18 months, post holders will become B2 Maritime Advisors.


Pay details:
£28,014 increasing to £33,287 on successful completion of training and development programme. A Recruitment and Retention Allowance up to a maximum of £7000 is also applicable to this role on top of basic salary. It is awarded according to a framework of specialist skills, knowledge and experience – some of which will be gained once developed in the role.

Job description

The UK Hydrographic Office (UKHO) is a world leading centre for hydrography, specialising in marine geospatial data to support safe, secure and thriving oceans.

As a trading fund of the Ministry of Defence, we Support defence, safe maritime navigation and marine development around the UK and worldwide. Working with a wide range of partners. We source, process and provide access to data ranging from seabed to surface. We make this data available through our ADMIRATLY Maritime Data Solutions – a portfolio of world leading charts, publications and data sets, found on over 90% of ships trading internationally.

Everything we do is underpinned by our core values: together, responsibility, excellence and discovery. These are the guiding principles that help us work together to achieve our goals.

Tasks will vary between Groups. Post holders will be assigned to a team but from time to time may undertake activities to support a different team. They will also be required to reach competency in both Groups before progressing to B2 level.

On starting in the role, post holders will be trained to undertake the tasks below, appropriate to the team(s) they are working in:

Within the Impact Analysis Team, Maritime Advisors will:

› Assess new information for its impact on Sailing Directions (SDs) and maintain in steady state maintenance

› Recommend Notice to Mariner action for SDs and thematic products to the Global Publishing Team

› Provide mariner's input to product development

Within the Global Publishing Team, Maritime Advisors will:

› Compare and confirm existing information for its impact on Sailing Directions and maintain in steady state maintenance.

› Pro-actively seek information for SD content from external sources to support initial compilation research prior to validation via official sources.

› Work with the relevant B2 Maritime Advisors, Publications Editors and Production Technicians to close, prepare, amend and technically edit Sailing Directions volumes for publication.

› Produce section IV Notice to Mariners as tasked by Impact Analysis Team.


Once assessed as competent in these tasks, post holders will progress to undertake the following tasks:

Impact Analysis Team:

› Verify assessments of new information for impact on Sailing Directions and ensure they are maintained in steady state maintenance.
› Verify recommendation of Notice to Mariners action for Sailing Directions and thematic products to Global Publishing Team.
Global Publishing Team:

› Compare and confirm existing navigationally significant information for its impact on Sailing Directions and maintain in steady state maintenance.

› Pro-actively seek information for Sailing Directions content from external sources to support initial compilation research prior to validation via official sources.

› Verify work undertaken by B3 Maritime Advisors, Publications Editors and Hydrographic Data Technicians in the production of Sailing Directions, providing guidance and support where required.

› Provide mariners’ perspective on New Charts, New Editions and new chart schemes at specification stage.

Additional tasks undertaken by Maritime Advisors may include:

› Providing navigational expertise in response to queries from both internal and external customers.
› Providing mariner's input to product development.
› Providing mariners perspective/advise to other areas of the business when required.
› Providing clear coaching and mentoring for the development of the team.
› Have an active role in development and implementation of new processes and working practices and review and update process documentation when required.

Responsibilities

The purpose of the Maritime Advisor role is to assess new information for its impact on Sailing Directions and subsequently produce safe, accurate, clear, comprehensive, timely and up-to-date volumes of Sailing Directions (SDs) and Section IV Notice to Mariners for the maritime customer. Post holders also provide navigational and maritime input across the range of existing and emerging UKHO products and services, often acting as the “voice of the customer” due to their Maritime expertise.






Person Specification

If you have the maritime qualifications and experience required for the role and want to apply your skills to support the maritime community with timely and accurate navigational information, then this role is for you. In this role you will also have the opportunity to share your external user experience to contribute to and support the development of our products and services to meet current and future customer needs. We are looking for team players, with a proactive approach to identifying and taking forward improvements to ways of working. An eye for detail and the ability to use clear written English to produce user focused sailing directions are key requirements for the role.

Full brief of the Behaviours, knowledge, skills and experience required

Civil Service Behaviours Level 3

Changing and Improving
Making Effective Decisions
Communicating and Influencing
Working Together
Developing Self and Others
Managing a Quality Service
Delivering at Pace

Specific Technical/Functional Skills and Experience

On entry:


› A minimum of 12 months sea time as senior/sole watchkeeper (within the last 5 years is preferred). Other experience within the maritime sector may be considered in lieu of recent sea time, such as editing Sailing Directions at a recognised authority.

› Strong understanding of passage planning techniques including the use of nautical publications and charts.

› Experience in practical navigation, including coastal navigation and port approach, as a senior/sole watchkeeper.

› Recent practical use of ECDIS (Electronic Chart Display & Information System) or equivalent systems.

› Appropriate supporting documentation, minimum being Officer of the Watch (Unlimited) Certificate of Competency or equivalent, and complete sea service book (or equivalent record).

› Practical experience in distinguishing navigationally significant information from large volumes of data presented.

› Ability to deal methodically with information and keep accurate records of the actions taken.

› Clear written English (in order to write user focused Sailing Directions)

› Attention to detail.

› Confident and competent user of the MS Office suite with the ability to learn and apply new software, including bespoke packages.


In order to progress to B2:

› Knowledge and ability to verify the work of the B3 Maritime Advisors, Publications Editors and Technicians with demonstrable experience of data assessment and verification of information and documents.

› Successful completion of development plan as a B3 Maritime Advisor, with all competency measures in both Impact Analysis and Publications teams being successfully met.

› A comprehensive knowledge of the UKHO product range and relationship between products and departments.

› Have demonstrable experience of, and ability to, coach colleagues in technical competences.

› Be a skilled user of specialist software used within UKHO, eg. Quicksilver, Henry etc

Behaviours

We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Communicating and Influencing

Technical skills

We'll assess you against these technical skills during the selection process:

  • A minimum of 12 months sea time (within the last 5 years is preferred). Other experience within the maritime sector may be considered in lieu of recent sea time, such as editing Sailing Directions at a recognised authority. In your response,
  • Strong understanding of passage planning techniques including the use of nautical publications and charts.
  • Experience in practical navigation, including coastal navigation and port approach, as a senior/sole watchkeeper.
  • Attention to detail and standard of written English within your responses to the short list criteria will be taken into account and scored.
  • Recent practical use of ECDIS (Electronic Chart Display & Information System) or equivalent systems.

We only ask for evidence of these technical skills on your application form:

  • A minimum of 12 months sea time (within the last 5 years is preferred). Other experience within the maritime sector may be considered in lieu of recent sea time, such as editing Sailing Directions at a recognised authority. In your response,
  • Strong understanding of passage planning techniques including the use of nautical publications and charts.
  • Experience in practical navigation, including coastal navigation and port approach, as a senior/sole watchkeeper.
  • Attention to detail and standard of written English within your responses to the short list criteria will be taken into account and scored.

Benefits

We offer a range of benefits to support your lifestyle, including generous leave allowances, flexible working hours, a lift-share scheme, enrolment in the Civil Service Pension scheme, and regular training and development opportunities.

We operate from a brand new state of the art, award-winning building with an onsite gym, cafeteria, and state of the art meeting rooms; a Chaplaincy service; and an Employee Assistance Programme. We have several internal networks available for you to join, including: Mental Health Group, STEM Ambassadors, Woman’s Network, Pride Network and Disabilities group. Travelling to UKHO onsite parking, electric car charging ports, and cycle-to-work scheme are available.

Full-time employees receive 26.5 days annual leave per year, increasing to 31.5 days annual leave after five years’ service (pro-rata for part-time employees).

We offer many flexible working options. These include: a flexible working hours scheme with up to two days per month Flexi leave, remote working, part-time working, job sharing, paid special leave, career breaks, and unpaid leave. We want you to feel part of something bigger and we encourage team-spirit and a community feel in our workplace.

Parents with children will be supported to enable you to manage work and family responsibilities. We offer an on-site independently run nursery with discounted prices for children of UKHO employees.

Any voluntary move to UKHO, from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. However, you may be eligible for other government schemes including Tax Free Childcare. You can determine your eligibility at https://childcarechoices.gov.uk

With regards to maternity, adoption, and/or shared parental leave the flexibility to have up to 26 weeks full pay, followed by 13 weeks statutory pay and a further 13 weeks unpaid leave. Paternity leave of up to two weeks is available with full pay, subject to certain qualifying criteria.

We offer at least 5 days’ learning and development to each employee per year, with professional membership subscriptions, mentoring, and Civil Service-Learning available to all.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

See our vetting charter.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.
This vacancy is using success profiles, and will assess your Behaviours, experience and Technical Skills. The selection process will be designed specifically for the role and will take the form of a staged assessment process.

Short-list Criteria

Short listing will be in two stages.

Stage 1

You will initially be short-listed against the following criteria:

Technical/Experience:

› A minimum of 12 months sea time (within the last 5 years is preferred). Other experience within the maritime sector may be considered in lieu of recent sea time, such as editing Sailing Directions at a recognised authority. In your response, please provide details of the names, types and sizes of vessels you have sailed on, time onboard, rank sailed as, areas you have operated and sole/senior watchkeeper experience. Alternatively, please provide details of other experience in the maritime sector.

NB. Please scan and upload your sea service book in support of your application (omitting the first page that identifies you).

› Strong understanding of passage planning techniques including the use of nautical publications and charts.

› Experience in practical navigation, including coastal navigation and port approach, as a senior/sole watchkeeper.

› Attention to detail and standard of written English within your responses to the short list criteria will be taken into account and scored.

Stage 2

The second short listing stage will take the form of a technical test, undertaken virtually. The test will assess the following:

Technical/Experience:

• Technical knowledge in relation to the role.
• Attention to detail.
• Clear written English.

Behaviours:

• Making Effective Decisions

Candidates who pass the Technical Test will be invited for interview.

Interview Criteria

You will be interviewed against the following criteria:

Technical/Experience:

› Strong understanding of passage planning techniques including the use of nautical publications and charts.

› Experience in practical navigation, including coastal navigation and port approach, as a senior/sole watchkeeper.

› Recent practical use of ECDIS (Electronic Chart Display & Information System) or equivalent systems.

Behaviours:

› Delivering at Pace.

› Communicating and Influencing.

NB. Prior to interview you will be asked to provide the following:

- Officer of the Watch (Unlimited)/Chief Mate/Masters Certificate of Competency (CoC), or equivalent.
- Complete sea service book (or equivalent record).
- ECDIS training certificate(s).

The sift is due to take place w/c 6th December
The test is likely to be Thursday 16th December
Interviews are likely to be held Tuesday 21st December

We will try to meet the dates set out in the advert. There may be occasions when these dates change. You will be provided with sufficient notice of the confirmed dates.

Things you need to know

• This position is a permanent non-reserved post which is open to full time, part time and job share candidates. The role will be contractually based at our Head Office in Taunton. We are working remotely at present but envisage a hybrid working model post pandemic whereby you will be able to balance your work location between working remotely and in the office, you must be able to travel to the office as and when required.
• A Retention and Recruitment allowance up to a maximum of £7000 is also applicable to this role, based on specialist skills, knowledge and experience – some of which will be gained once developed in the role. This means a proportion of the total (depending on skills and experience) will be awarded on entry, with the opportunity to increase the award over time through development of additional skills and experience in post.

Pay

External applicants:
Whilst ordinarily New Entrants to the Civil Service will be expected to join at the salary minimum of the grade for which they applied, for this role, the starting salary is at the mid-range point – having taken in to account several factors, including our total reward and benefits offering, the difficulty of recruiting the role and scarcity of skills.

Internal Staff
Those who are successful for a level graded role will retain their current salary.
Those who are successful for a higher graded role will have their promotion salary calculated.
Further information can be found in the attached document “Additional Pay Information”

Existing civil servants from other government departments (OGDs): are subject to UKHO’s internal pay policies. Further information can be found in the attached Document “Additional Pay Information”.

SC – non reserved

This is a Ministry of Defence non-reserved post and although open to UK, British Commonwealth and European Economic Area nationals, successful applicants will require a security clearance (SC) and therefore need to have resided in the UK for a minimum of 12 consecutive months within the last 5 years.

Nationality Statement
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.
If you’re applying for a role requiring security clearance, please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

How to Apply and Further Information

For further information on this vacancy and to apply, please visit Civil Service Jobs.

Further Information
We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit (reserve) list for up to 12 months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post.

It is likely we will be able to start your employment with BPSS clearance (your clean DBS certificate and satisfactory references that we will obtain) before your SC clearance is successful – this is called a conditional offer.

You will be presented with an unconditional offer only once you have obtained the necessary level of clearance for the role.

If your fail to gain SC clearance, whichever is appropriate for the role you have applied for, your employment with UKHO will be terminated immediately.

Our ability to start employment on a conditional basis is subject to the specific requirements of the role and cannot be guaranteed; please contact our recruitment team if you would like further information: Recruitment@ukho.gov.uk

Please note, if you have not been resident in the UK for the last 5 years (for SC clearance) or for the last 10 years (for DV clearance) then you may be requested to supply the information below:

• Evidence of your actual overseas residence (bills or rental agreements confirming addresses etc)
• Police Certificate providing confirmation that no criminal record is held in the overseas country of residence.
• Reference/Confirmation of employment from an employer in the overseas country of residence.
• Reference/Confirmation of residence or travel from friends, companions or fellow travellers that have knowledge of or have been in the company of you, when resident outside of the UK.
• Reference from a UK based organisation maintaining contract with a sponsorship of you, while residing overseas

Disability Confident – Guaranteed Interview

UKHO embraces diversity and promotes inclusion and equality of opportunity. We are a Disability Confident employer, which includes offering a guaranteed interview to candidates with disabilities, providing they meet the minimum selection criteria.

By ‘minimum selection criteria’ we mean that the evidence you provide in your application must demonstrate that you meet the minimum pass mark, set by the short-list panel, for each criteria listed in the ‘short-list’ section, above. The short-list panel will not be made aware of any disability you may choose to declare; this information will be processed solely by HR, in accordance with Data Protection legislation.

If you are a disabled candidate, please ensure you complete the Equality and Diversity form or inform our HR department, at recruitment@ukho.gov.uk, if you wish to be considered under the Disability Confident guaranteed interview scheme.

Civil Service Recruitment

From 01/10/2020, UKHO’s HR Department is to provide a Fair Processing Notice (FPN) to all new applicants after they have been successful at interview.
These candidates will be informed that, as one aspect of pre-employment screening, their personal details – name, NINO and date of birth - will be checked against the Civil Service Resourcing Extract Internal Fraud Database (IFD) and that anyone included on the IFD will be refused employment unless they can show exceptional circumstances.

UKHO’s HR Department will also include the FPN wording advising of the check against the extract IFD in the advert for employment for the pilot departments.

UKHO’s HR Department will, on behalf of the vacancy holder, inform applicants when they are refused employment because of their inclusion in the IFD.

Civil Service Commission
Recruitment into the Civil Service is governed by the Civil Service Commission which has two key functions.
? To maintain the principle of selection for appointment to the Civil Service on merit on the basis of fair and open competition.
? To promote an understanding of the Civil Service Code which sets out the constitutional framework in which all civil servants work and the values they are expected to uphold, and to hear and determine appeals made under it. More detailed information can be found at on the Civil Service Commission website: http://civilservicecommission.independent.gov.uk

Complaints

The Department’s recruitment processes are underpinned by the requirement of selection for appointment based on merit, open and fair competition as outlined in the Civil Service Commissioners’ Recruitment Principles, details of which can be found at http://civilservicecommission.independent.gov.uk

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact the UKHO’s Recruitment Team, Human Resources, Admiralty Way, Taunton, Somerset TA1 2DN or email recruitmentqueries@ukho.gov.uk , in the first instance.

If you are not satisfied with the response you receive you can further contact the Civil Service Commission at:
Email: civilservicecommission.independent.gov.uk or in writing to:
Civil Service Commission, Room G/8, 1 Horse Guards Road, London SW1A 2HQ

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name :  recruitment.queries@ukho.gov.uk
Email :  recruitment.queries@ukho.gov.uk
 
Recruitment team :
Email :  recruitment.queries@ukho.gov.uk

Further information

The Department’s recruitment processes are underpinned by the requirement of selection for appointment based on merit, open and fair competition as outlined in the Civil Service Commissioners’ Recruitment Principles, details of which can be found at http://civilservicecommission.independent.gov.uk If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact the UKHO’s Recruitment Team, Human Resources, Admiralty Way, Taunton, Somerset TA1 2DN or email recruitment.queries@ukho.gov.uk , in the first instance. If you are not satisfied with the response you receive you can further contact the Civil Service Commission at: Email: civilservicecommission.independent.gov.uk or in writing to: Civil Service Commission, Room G/8, 1 Horse Guards Road, London SW1A 2HQ

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