Personal Secretary to Director of People and Resources
Food Standards Agency
Apply before 11:55 pm on Sunday 14th August 2022
Type of role
Number of posts
Are you looking for an exciting opportunity in a rich and varied role where no two days are the same?
Do you enjoy effectively supporting senior stakeholders and have experience as an Executive Assistant / Personal Secretary (or similar)?
Can you use your excellent interpersonal skills to build and maintain credible relationships?
If that sounds like you – we have a really exciting opportunity to join the Food Standards Agency (FSA) as Personal Secretary to the Director of Resources and People.
The FSA is a non-ministerial department of over 1400 people, with a big vision – to drive change in the food system so that it delivers “food we can trust”. Our primary goal is to continue to protect public health and consumers’ wider interest in food. As we have now exited the EU the FSA faces a significant period of change and activity.
Our ability to succeed at this time comes down to the effectiveness of our organisation: how smoothly and efficiently it runs. We are always seeking to improve, and the administrative movements of the FSA have continuously proven to be a vital part of ensuring we remain a successful and productive organisation.
Personal Secretaries play a big role in the FSA - enabling Directors and Senior Civil Servants to do their best work by ensuring the smooth running of their office and supporting them in a multitude of ways.
The role of Personal Secretary is a rich and varied one. Though it can be demanding and involve tight deadlines the work is always interesting, challenging and engaging. Personal Secretaries sit at the centre of the FSA and are often actively involved with work that touches every corner of the organisation.
Communication is key - you will need to develop good working relationships with members of the executive and non-executive teams within the FSA, as well as with the other Personal Secretaries and Personal Assistants.
This is a role that will allow you to use your good judgement and strong analytical skills, as well as exceptional organisational skills. Alongside managing your Director’s diary, arranging meetings, recommending cost effective travel and accommodation arrangements and liaising with colleagues and external stakeholders alike, you will draft responses, minute take and arrange and agree agendas, amongst other tasks. No two days as a Personal Secretary are the same, and this role is well-suited for anyone who is keen to put their skills to a varied and challenging role that will make a positive impact upon the work of a government department.
You will be a diligent and self-motivated worker who can keep an eye on the big picture even as you juggle a number of tasks and competing priorities. You’ll need to be confident in your ability to make effective decisions, and able to communicate effectively to ensure the colleague you are supporting is able to make the most of their time. If you believe you are a good fit for this role and are excited by the challenge presented by such a high-profile and dynamic position, we would love to receive your application.
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Making Effective Decisions
- Communicating and Influencing
Selection process details
Full details of the selection process are detailed in the attached candidate pack.
This will consist of shortlisting against the essential person specification criteria stated.
If successful at shortlisting stage, you will be invited to the interview stage consisting of an Experience and Behaviours-based interview.
An initial shortlisting sift will take place on the identified lead criteria (1) indicated below.
· Experience of supporting Senior Stakeholders in an Executive Assistant or Personal Secretary role (or similar). (lead criteria 1)
In the event we receive a large number of applications, the minimum pass mark for lead criteria (1) may be raised at shortlisting stage. Candidates who apply under the DCS, GPTW or RIS schemes and meet the minimum requirements will be unaffected by the pass mark raise.
If successful at lead criteria (1) sift, your application will then be assessed against essential lead criteria (2) below.
Excellent communication skills and confidence when dealing with internal and external stakeholders at all levels of seniority - able to stand firm on what is urgent vs. important. (lead criteria 2)
If successfully assessed against the above two lead criteria your application will then be assessed against the Experience criteria below.
· Experience of Diary Management.
· Proven experience of communicating to a high standard both verbally and in writing, including responses on behalf of senior staff.
· A high level of planning and organisational skills, including the ability to prioritise effectively and work to tight deadlines.
. Proficient in the use of Microsoft 365 including Word, Excel, PowerPoint (or equivalent packages).
The FSA is dedicated to a policy of equal opportunity for all.
If applying on a job-share basis, the expectation would be that you are already in an established job-share partnership.
Being truly reflective of our society and building a culture where everyone can perform at their best is critical to the work of the FSA. We are looking to recruit from the widest possible talent pool and encourage candidates to apply from a diverse range of backgrounds. We are proud to be an inclusive, equal opportunities employer and are committed to ensuring that all candidates are treated fairly throughout the recruitment and selection process and beyond. All appointments are made on merit.
Please be assured that diversity or socio–economic information requested during the course of your application plays absolutely no part in our selection processes and is not seen by anyone assessing applications. Any information provided is anonymised and used for statistical purposes only.
We actively review the deployment of talent on a periodic basis in the interests of optimising personal development and the achievement of business plans.
Our candidate pack details the benefits that the FSA has to offer. Please also refer to the attached terms and conditions statement.
Any move to the Food Standards Agency from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare.
Determine your eligibility at https://www.childcarechoices.gov.uk
A reserve list will be held for a period of up to 12 months from which further appointment may be made.
Feedback will only be provided if you attend an interview or assessment.
Working for the Civil Service
Contact point for applicants
Job contact :
- Name : Warren Oakes
- Email : firstname.lastname@example.org
Recruitment team :
- Email : email@example.com