Digital Archives Assistant - Graduate Trainee

House of Lords

Closing date: 10 Jun 2018

Reference number





Administrative Officer

Contract type

Fixed Term

Length of employment

This post is fixed term from 1 September 2018 to 31 August 2019.

Business area


Type of role

Administration / Corporate Support
Information Technology

Working pattern

Full-time, Job share, Part-time


41 hours per week

Number of posts



Millbank House, City of Westminster, London, SW1A 0PW

About the job

Job description

Parliamentary records are at the heart of our democracy. They have embodied our liberties, rights and responsibilities for over five hundred years. The Parliamentary Archives helps Parliament work more efficiently and openly, enabling it to make its decisions and act as effectively as possible. And we want to inspire everyone with the compelling story of Parliament, people, and communities’ right up to the present day.

The Parliamentary Archives is a shared service of both Houses of Parliament, based in the House of Lords Department of Information Services but jointly funded. It provides innovative and expert information management, preservation, access and outreach services enabling anyone in the world to use Parliament’s records, both now and in the future. It holds over 8km of physical records dating back to 1497 and its Digital Repository is now operational and growing rapidly.

Main Objective:

Based in the Preservation & Access Team and reporting to the Digital Archivist, this post is an opportunity for a self-motivated graduate to gain work experience maintaining and developing our archives services in a modern archive incorporating both digital and paper records, prior to taking up a place on a post-graduate archives/records management course. The post holder would be involved in a wide range of practical work and be provided with excellent developmental opportunities across the Parliamentary Archives.

The role is offered as a training post and will be on a fixed-term basis running from 1 September 2018 until 31 August 2019, with the intention that this will provide experience for a person wishing to undertake a post-graduate qualification in Information Management starting in September 2019. Candidates will be expected to start the application process during the training period.

The role is intended for someone who has no other means of gaining the necessary experience in order to qualify for entry to such a course. Priority will be given to applicants who have not previously held significant paid employment in archives, and who have no existing postgraduate archives training. The post is not designed for students already enrolled in full or part-time archives courses, including distance learning courses.


First degree (or equivalent experience).



Civil Service pension schemes may be available for successful candidates.


Interest-free season ticket loan; childcare vouchers; eye care vouchers; employee assistance programme; reasonably priced in-house gym; access to Safety, Health and Wellbeing service; membership of a Civil Service Pension Scheme.

Things you need to know


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check.

Selection process details

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.


Candidates in their probationary period are eligible to apply for vacancies within this department.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

If you wish to find out more information about this post please contact Chris Fryer, Senior Digital Archivist on 020 7219 8422.

Sift/interview dates and location

Millbank House
House of Lords

Share this page