Senior Digital Transfer Adviser

The National Archives

Closing date: 31 Mar 2019

Reference number





Senior Executive Officer

Contract type


Business area

Digital - Digital Archiving

Type of role


Working pattern

Flexible working, Full-time, Job share



Number of posts



Kew, Richmond, Surrey TW9 4DU

About the job

Job description

The Domesday Book. Shakespeare’s will. The Poll Tax Riots. War time records. These are just some of the 11 million items held by The National Archives. With a collection like this – the largest in the world – it’s essential we evolve to keep on top of our ever-increasing digital records. Making sense of the vast array of born-digital records for the future use of the public is an awesome task. As a Senior Digital Transfer Adviser you’ll join a growing team, learning and developing to tackle the emerging needs of transferring and taking care of important digital records.

About the role
Reporting into the Service Owner for Digital Selection and Transfer you will liaise with government stakeholders on the transfer of born digital selected records into The National Archive, advising on TNA’s digital transfer process and ensuring the integrity of digital records are maintained and managed. Engagement is a significant part of this role, understanding the challenges and offering solutions while advocating TNA best practice and listening to individual government department’s needs. This role will be the focal point for all Digital Transfer activities and will take responsibility for ensuring this critical area is positively led and visible.

As you’ll be operating in a continually developing field, you’ll keep up-to-speed with the latest developments in the care and maintenance of digital information, suggesting improvements as you go.

About you
The successful candidate will be a positive and proactive communicator and advocate, who is confident facilitating meetings, presenting and leading through all levels of stakeholder engagement, deputising for the Service Owner when needed. You will ensure the Digital Selection and Transfer department is fully aware of ongoing trends within government departments, developing guidance at pace with the changing digital landscape. Technical understanding and experience in handling and working with digital systems and objects is an advantage.

Join us here in beautiful Kew, just 10 minutes’ walk from the Overground and Underground stations, and you can expect an excellent range of benefits which include: An opportunity to join the Civil Service Alpha Pension Scheme, where The National Archives contributes 20.9%; the provision of a flexible working hour’s scheme which could allow you to work your hours flexibly over the week; as well as discounts with local businesses (e.g. beauty salons and bars). We also offer wellbeing resources (e.g. on-site therapists) and have an on-site gym, restaurant, shop and staff bar.

SC-level Security Clearance or willingness to obtain SC clearance is mandatory for this role and requires that you have lived in the UK for the last 3 years. The length of required residency may depend on individual circumstances.

To submit your application please click the 'Apply now' button on this page. You will be asked to upload a CV and statement of suitability. In your statement of suitability please explain how you meet each of the essential criteria below. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section.

Please remove any details that could identify you, from the CV and Statement of Suitability

• Excellent oral and written communication skills
• Positive ‘can do’ attitude who advocates collaboration and strong engagement
• Strong experience of stakeholder relationship management, using sensitivity, negotiation and tact
• Demonstrable leadership skills to provide advice and guidance based sound judgment
• Excellent interpersonal skills, ability to influence and persuade
• Understanding of digital records management and information management systems

Full job description attached



Civil Service pension schemes may be available for successful candidates.


Generous benefits package, including pension, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development

Things you need to know


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

In the event of a second sift the following desirable criteria may be taken into consideration:


• Familiarity with Microsoft Office products
• Understanding of digital records management and information management systems
• Experience delivering training or presenting
• Knowledge and experience in data handling, electronic records and databases
• Understanding of data formats such as ‘XML, JSON, CSV’
• Knowledge of the FOI process
• Familiarity with Google Drive

Please provide any relevant information relating to the desirable criteria in your statement of suitability.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

For further information please contact the Recruitment Team on 0208 392 5203 or

Sift/interview dates and location

To be confirmed

Further information

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:
• Contact The National Archives via as soon as possible before the closing date to discuss your needs

• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact
The National Archives via email:
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at

Transfers across the Civil Service on or after 4 October 2018

• From 4 October 2018 individuals moving across the Civil Service to a new PAYE scheme on any type of move other than TUPE/COSOP will lose the right to continue to claim Childcare Vouchers.

• Whilst some employees may lose the right to continue claiming childcare vouchers via their employer, they may still be eligible to claim Tax Free Childcare.

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