DE&S Supply Chain Manager

Ministry of Defence

Closing date: 5 May 2019

Reference number



£19,000 - £27,000 pa. (plus benefits)


Senior Administrator/Specialist

Contract type


Business area

Defence Equipment & Support - iLog

Type of role


Working pattern

Flexible working, Full-time, Job share, Part-time


37 hours per week

Number of posts



Kentigern House, 65 Brown Street, Glasgow, G2 8EX

About the job

Job description

The force behind the armed forces, DE&S is a highly specialised, arms-length body of the Ministry of Defence, operating with a budget of £178 billion over the next 10 years. From the procurement of fighter jets and aircraft carriers to the provision of food and clothes, we ensure the armed forces have the equipment and support they need to carry out their operations at home and abroad. We employ over 11,000 talented Civil Servants and military personnel (supported by contractors from the private sector) across more than 150 locations around the world.

Our Integrated Logistics (iLog) function is responsible for the development, management and delivery of new and/or in-service support. The iLog function has professionals whose expertise includes: Operations Management; Integrated Logistic Support (ILS), Supply Chain Management; Transport/Movement; Storekeeping/Warehouse Operations.

As a Supply Chain Manager, you will provide support to Demand & Supply planning activities and Inventory optimisation within a defined area of responsibility through maintenance of accurate Inventory records. You will identify areas of poor performance and opportunities for improvement, devising and ensuring Continuous Improvement initiatives are being upheld. Additionally, you will provide support and input to operational Supply Chain Management (SCM) across Inventory Management, Supplier Management, Demand Management and Performance Management activities, with accountability for Materiel Accounting transactional aspects of SCM including pricing, loan management and purchasing, repair and disposal transactions.

The United Kingdom National Codification Bureau are the sole authority within the UK for NATO Codification. The UKNCB & IRC business units are part of the DE&S Support Enablers Operating Centre located in Glasgow. The International Policy Data Quality Officer is responsible for supporting the International Policy implementation at UKNCB, as well as ensuring data quality meets the standards required through audit and assurance.

A summary of the responsibilities are as follows:

a. Provide training, mentoring and leadership to the Level 1 ‘Quality & Documentation Engineer’
b. Codify items of supply in accordance with ACodP-1 rules meeting agreed customer requirements (both UK & Foreign items),
c. Advise other MoD and Industry organisations on codification policy & processes,
d. Initiate & respond to NATO collaboration requests as specified in ACodP-1,
e. Provide input to UK & NATO Codification publications (99-M1 , SMD Guide, ACodp-1, CodSP),
f. Identify areas to Improve the quality of master data on the Codification Support Information System (CSIS) Database. Prioritise these for action via enabling arrangements,
g. Act as SME for policy related decision on new or post codification related queries,
h. Contribute to the development and execution of CSIS data quality strategy,
i. Act as SME for queries to and from foreign NCBs,
j. Contribute to AC/135 Panel A agenda items & actions,
k. Support policy development for UK NCB by supporting the development, implementation and compliance with DLF for consistent application of NATO policy,
l. Provide Advice and Guidance to MOD departments and Industry on the use of the NATO Codification system.
m. Be appointed to undertake other duties within UKNCB when workload fluctuations require flexibility of resources.

To be successful you must have a minimum of 5 GCSE's at Grade C or above (or equivalent/further academic evidence) and clear experience in your CV of working within a supply chain discipline (including purchasing, supply chain repair procedures, stock accounting and disposal activities). Your application will be enhanced with data management and analysis skills supporting the monitoring and validation of demand and supply information and experience of combining supplier management, demand planning, Inventory optimization and financial and performance management.

Previous experience of carrying out purchase, repair and disposal transactions, supervisory or management experience and strong communication skills engaging with stakeholders at all levels and the ability to provide effective representation at meetings/forums will lead to your success. Additionally, a background of working in a Defence, Civil Service or a large and complex organisation would be highly beneficial. To help you meet these responsibilities we will provide you with a comprehensive range of accredited training and development.

Qualified to ONC level in an engineering, or Logistics, discipline is highly desirable.


Please note that you may be considered for similar positions at the level below the advertised role.



Civil Service pension schemes may be available for successful candidates.


We’ve created an environment where you can look forward to coming to work and are empowered to be at your best. We offer flexibility in how you work that helps you do your job in a way that suits you, alongside opportunities to help you grow and progress throughout your career – and a choice of benefits to suit your lifestyle.

Find out more about what we offer by clicking 'The Little Book of Big Benefits' booklet PDF at bottom of this page.


This post is not eligible for relocation allowances.

Things you need to know


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

Further to the Nationality Statement above, certain posts may have security limitations which could affect those who have restrictions placed upon their United Kingdom Security Vetting Clearance.

To apply, simply send your CV which demonstrates:

• Key achievements
• Career history
• Applied skills, knowledge and experience
• Qualifications


Please find attached a short form to include with your submission if you wish to apply under the Guaranteed Interview Scheme.

Gattaca are the recruitment partner for DE&S and the SDA. Matchtech are a subsidiary of Gattaca.
By sending your CV to Gattaca you agree that Gattaca / Matchtech can use your details for the purposes of recruitment at DE&S and SDA only.

Next steps: We’ll review your CV to see if your qualifications and experience are a good match for the role. If you’re successful, we’ll invite you to an interview so you can meet us and discuss your CV & career history and to ensure you demonstrate 'The DE&S Way' Behaviours (see link at bottom of advert).
Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.


Candidates in their probationary period are eligible to apply for vacancies within this department.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

Daniel Bone - DE&S Recruitment Delivery Consultant would welcome the opportunity to discuss the post with you at any point during the application process.

Please email for further information

Sift/interview dates and location

If you are invited for interview this will be CV based.

Interviews will take place at Kentigern House, 65 Brown Street, Glasgow, G2 8EX week commencing the 20th May 2019.

Further information

Applicants should be aware that any move across the Civil Service on or after 5 October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers.

Please note that the advertised salary is payable for full time advertised hours, if you wish to work less than the advertised hours it will be on a pro rata basis.

For internal candidates (DE&S and SDA only), if you are successful for a role at your current level, then your basic salary will not change. If you are currently at a level lower than the role advertised and found successful then your salary will increase to the higher of 85% of the top of the advertised range or a 10% increase in your current base pay.

We don’t offer visa sponsorships for roles under the UK Government’s Right to Work scheme. Applications from Nationals from outside of the UK or the European Economic Area (EEA - who attend an interview are required to provide original documents proof of their existing entitlement to work in the UK in their own right (i.e. not sponsored by their current employer).  Examples of documents can be found on the Right to Work (linked below).

All employees joining DE&S or SDA who are new to the Civil Service will be subject to a 6 month probation period effective from the employment start date.

If you are successful at interview but not the appointed candidate, you will be placed on the reserve list for 12 months from date of interview. Please note that reserve lists may be split within a campaign by location required, Domain or niche position requirements. If you are offered a position from a reserve list, the terms and conditions that apply at point of offer will be applicable.

The following is only applicable to existing MOD, DE&S and SDA employees:
Some of the MOD’s Terms and Conditions of Service (TACOS) changed from 3rd February 2014. The TACOS changes will apply to Broader Banded and Skill Zone staff who are new recruits to the MOD or who are appointed to a post on substantive promotion, progression or advancement. Please consult the attached document ‘TACOS 2014 Guidance’ for more information.

In the unlikely event you feel that your application has not been treated in accordance with the Commissioners’ Recruitment Principles and you wish to make a complaint you should in the first instance, contact the DE&S Recruitment Office on If you are not satisfied with the response you receive from the department you can contact the Civil Service Commission

Please see the MOD Privacy Notice which describes how we will use your personal data, explains your rights and gives you information you are entitled to under Data Protection legislation.

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