Bridging the Digital Gap Trainee - Heritage Quay, University of Huddersfield

The National Archives

Closing date: 5 Jun 2019

Reference number





Administrative Assistant

Contract type

Fixed Term

Length of employment

15 months

Business area

Research and Collections - Archive Sector Development

Type of role


Working pattern

Full-time, Job share, Part-time



Number of posts



Huddersfield, Yorkshire and the Humber, HD1 3DH

About the job

Job description

Bridging the Digital Gap – 15 month paid traineeship

Do you enjoy working with technology and digital systems at college, or at your job or voluntary work?
Are you looking for a challenging development opportunity with a digital focus?
Would you like supportive on-the-job training and to do real work in a rapidly developing area for the archive sector?

We are looking for talented technical people to join the archive and heritage sectors and use their skills, energy and digital confidence to help us preserve our history and find new ways for people to access and learn from that heritage.

About archives
Archives are collections of records in all media that provide us with a wealth of information about people, places and institutions. Without them, we could not trace our ancestry or explore our collective and individual identities. Archives have an impact across society – from inspiring literature and influencing design to informing research and challenging established views of the past. As a result, it is crucial that we preserve them and enable others to engage with them.
Importantly, the archives of today are digital rather than on paper, and so there has never been a more exciting time for people with technical skills to join the archives sector.

The role
This traineeship will help you gain the skills needed to keep the past alive for future generations.
As a trainee, you will spend 15 months working on real-life projects, learning on the job and gaining valuable and rewarding work experience. You will also have access to specialist training and development, consisting of a structured e-learning programme and dynamic face-to-face workshops.
Throughout the traineeship, you will have the chance to work together with other trainees and colleagues to develop key skills that will prepare you for an exciting career in the heritage sector. You will also work towards a recognised certificate issued by ARA, Archives & Records Association, the professional body for archives.

Bridging the Digital Gap is a programme which aims to increase digital skills in archives, bringing new talent into the sector to create a more diverse and inclusive workforce. The traineeship is supported by the National Lottery Heritage Fund.

For more information about the Bridging the Digital Gap programme and case studies of what former National Archives trainees have done after their traineeships, visit:

About this placement
Through this traineeship, you will have the opportunity to be involved with digital engagement and preservation activities at the University of Huddersfield within Heritage Quay, which houses both the Archives Service and the Records Management Service.
With our Archives Service, you will contribute to a review of our website and online catalogue, pilot workflows to contribute data to aggregator sites using EAD, XML and OAI-PMH, pilot the enhancement of online exhibitions, and support teaching sessions with digital content or technology. You will also be involved with our digitisation strategy review, which will include carrying out some digitisation projects.
With our Records Management Service, you will support projects involving the University’s EDRMS (Electronic Document and Records Management System; Wisdom), which is used across the University to handle the current business records of the University, including records required for permanent preservation as archives. These projects could include reviewing the student file plan, naming conventions, custom metadata, security, and document types.
You will also play an important role in our Digital Preservation Project, which encompasses both Archives and Records Management. You will help to develop robust procedures for the appraisal and cataloguing of born-digital records, including piloting these procedures with three born-digital collections. You will also pilot digital preservation workflows for a small number of digital collections, including fixity checks, collecting metadata, and normalising file formats. You will be involved in the development of new practices and procedures for digital acquisitions, appraisal, preservation and cataloguing.

Skills you will acquire during this traineeship:
This traineeship will offer a unique training opportunity, through a combination of on-the-job learning, e-learning and group training sessions.
The trainee will receive bespoke online training in a series of modules designed to support their progression. This will guide the trainee through an introduction to the archives sector, then through modules on digital acquisition, preservation, access, and engagement. The trainee will also receive training in workplace skills and career development.

Please click on the Apply Now button on this page and complete the required information. You will also be asked to upload a completed application form which you can find attached below. On the application form you will be asked to evidence the following essential criteria:

• Interest in and experience with using digital technology
• Good communication skills; comfortable with listening to, understanding and sharing information
• Good people skills; enjoy working alongside and engaging other people
• Good problem solving skills; able to identify problems and work with others to resolve them
• Good organisational and time management skills

Person specification

To submit an application you must fulfil one of the following essential criteria:
- A level(s) or equivalent level 3 qualification(s) in science, maths, computing or other technical subject(s)
- OR demonstrable experience in using technical skills in the workplace or voluntary activity
Level 3 qualifications include:
• A level
• access to higher education diploma
• advanced apprenticeship
• applied general
• AS level
• international Baccalaureate diploma
• level 3 award
• level 3 certificate
• level 3 diploma
• level 3 national certificate
• level 3 national diploma
• level 3 NVQ
• tech level

Candidates who cannot demonstrate either of these criteria will not be submitted for short listing.



Civil Service pension schemes may be available for successful candidates.

Things you need to know


Successful candidates must pass basic security checks.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

For more information about the traineeship at Heritage Quay, please contact:
Sian Astill, Assistant Records Manager and Archivist
E: T: 01484 472 963

For more information about the application process, please contact:
Sarah White, Bridging the Digital Gap Project Manager
M: +44 (0)7966 424 444
If you’re unsure about anything please give us a call. We’d be very happy to help and advise you.

Sift/interview dates and location

Interviews will be held between the 3rd and the 18th of July

Further information

University of Huddersfield, Queensgate, Huddersfield, HD1 3DH

This is a 15 month workplace-based traineeship running from October 2019 to December 2020.
A salary of £14,500 per annum will be paid to support this traineeship.
You will work 32 hours per week and will be given the time during these hours to complete all training.

Reasonable adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:

* Contact The National Archives via as soon as possible before the closing date to discuss your needs

* Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Additional information about the Traineeship:
During the traineeship you will build a portfolio of achievement to take forward into future employment and will achieve a recognised Continuous Professional Development qualification.
Trainees on this programme form part of a regional cohort who will regularly meet up and share learning. Trainees will also meet with trainees from another cohort to provide support and learning opportunities.
All trainees will experience three days of induction and training at The National Archives.


Application Form Opens in new window (docx, 32kB)

Share this page