DE&S Business Administrator Apprentice

Ministry of Defence

Closing date: 19 Aug 2019

Reference number

1636360

Salary

£17,167 pa

Grade

Other
Apprenticeship

Contract type

Fixed Term
Apprenticeship

Length of employment

18 month Fixed-Term Appointment

Business area

Defence Equipment & Support - Corporate Services

Type of role

Administration / Corporate Support

Working pattern

Full-time

Hours

37 hours per week

Number of posts

30

Location

MOD Abbey Wood, Filton, Bristol, BS34 8JH

About the job

Job description

The force behind the armed forces, DE&S is a highly specialised, arms-length body of the Ministry of Defence, operating with a budget of £178 billion over the next 10 years. From the procurement of fighter jets and aircraft carriers to the provision of food and clothes, we ensure the armed forces have the equipment and support they need to carry out their operations at home and abroad. We employ over 11,000 talented Civil Servants and military personnel (supported by contractors from the private sector) across more than 150 locations around the world.
Corporate Services offers personnel a challenging and stimulating variety of work in both delivery and support teams. The function utilises the expertise of nine specialisms that collectively enable the operational day-to-day running of the business to ensure DE&S delivers its objectives and maintains compliance with the requirements of being part of a Department of State. We cover: Business Support; Communications & Marketing; Executive Support; Infrastructure & Estate Management; Policy, Strategy & Parliamentary; Sales & Disposals; Occupational Health, Safety & Environment; Business Process & Assurance; and Security.

The Programme

The DE&S Business Administrator Apprenticeship Scheme is an 18-month development programme focused around business administration role across different areas of DE&S.

As a Business Administrator Apprentice at DE&S you will gain work experience and develop a wide range of skills by rotating through a range of challenging and stimulating work placements across DE&S Business Support roles. At the same time, you will undertake academic training, so that, on scheme completion, you will achieve a Level 3 NVQ Diploma in Business Administration, a nationally recognised qualification. You will achieve this through a blend of face-to-face, virtual tuition and e-learning and you will also be assigned a dedicated Talent Coach who will support you throughout the programme.

The academic portion of the apprenticeship includes study in the following areas:

• Understanding Organisations;
• Personal and professional development;
• Problem solving and decision making;
• Effective communication;
• Business documentation;

Your hands-on experience will also be underpinned by MOD/DE&S specific training.

In addition to formal training you will receive:

• A dedicated Scheme Manager who will be responsible for coordinating your professional training and development.
• A Placement Delivery Manager who will oversee your day-to-day management and provide on the job development opportunities.
• Additional training opportunities to enhance your learning further.
On successful completion of the scheme, you can expect to be placed into a permanent job at Administrator/Specialist level, typically working with a range of contacts inside and outside of DE&S to enable the operational day-to-day running of our business and ensuring compliance with the requirements of being part of a Department of State.

Please find current Apprentices’ testimonials on the DE&S (www.des.mod.uk) to learn more about what it is like to work for us.

We are seeking individuals who:

• Are enthusiastic and show a positive attitude
• Would like to develop effective decision-making skills
• Enjoy solving problems
• Would like to develop good written and verbal communication skills
• Are keen on embracing change
• Are willing to share information, knowledge and skills
• Have a commitment to equality, diversity and inclusion
• Are prepared to commit to an 18-month training programme
• Are pro-active and willing to take responsibility for their own development and career progression

We’ll offer you challenging opportunities that will develop your career and offer you great rewards and an environment where results are recognised.

Join us and you will find this a very supportive and inclusive place to work.

Please note:
• Contracted hours will be 37 hours per week, plus a one hour paid meal break per day.

• We are recruiting for up to 30 positions and the scheme is open to anyone over the age of 16 years at the start of the apprenticeship.


Qualifications

To be eligible you must have a minimum of 5 GCSE’s A - C or Grades 4 – 9 (or comparable) including English Language, Mathematics and three additional subjects.

Candidates should also distinguish between an English Language and an English Literature qualification awarded.

Prospective applicants who already have obtained an NVQ Level 3 in Business Administration or higher are not eligible for this apprenticeship.

Applicants on predicted grades should ensure that when asked if they have the mandatory grades, they tick YES, otherwise their application will automatically be rejected.

Benefits

Pensions

Civil Service pension schemes may be available for successful candidates.

Benefits

We’ve created an environment where you can look forward to coming to work and are empowered to be at your best. We offer flexibility in how you work that helps you do your job in a way that suits you, alongside opportunities to help you grow and progress throughout your career – and a choice of benefits to suit your lifestyle. Abbey Wood site has a range of restaurants, coffee bistros and an on-site gym and nursery – it's easily accessible with lots of transport links close by.

Find out more about what we offer by clicking 'The Little Book of Big Benefits' booklet PDF at bottom of this page.

Allowances

This post is not eligible for relocation allowances.

Things you need to know

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Selection process details

Candidates will be required to complete an online Situational Judgement test. YOU MUST COMPLETE BOTH THE APPLICATION AND ON-LINE TEST BY MIDNIGHT ON THE CLOSING DATE. Details will be provided by e-mail following submission of your application.
Please ensure that you allow enough time to complete both requirements in time.

Please note the online application process requires you to include a CV which must include details of your educational qualifications (and predicted grades if relevant), key achievements, employment history and applied skills, knowledge and experience. You will be required to provide proof of your qualifications prior to receiving a contract of employment. Individuals with predicted grades are to submit this by August 2019.
Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK nationals only.

Eligibility

Candidates in their probationary period are eligible to apply for vacancies within this department.

Grade entry qualifications

To be eligible you must have a minimum of 5 GCSE’s A - C or Grades 4 – 9 (or comparable) including English Language, Mathematics and three additional subjects.

Candidates should also distinguish between an English Language and an English Literature qualification awarded.

Prospective applicants who already have obtained an NVQ Level 3 in Business Administration or higher are not eligible for this apprenticeship.

Applicants on predicted grades should ensure that when asked if they have the mandatory grades, they tick YES, otherwise their application will automatically be rejected.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

Chrissy May would welcome the opportunity to discuss the post with you at any point during the application process.

Please email Chrissy.May993@mod.gov.uk for further information.

Sift/interview dates and location

If you are successful at the application and on-line test stage, your application will then be taken forward to a further sift process which will finalise the number of candidates who are to be invited to interview. This will be based on the test scores.

Interviews will take place at MOD Abbey Wood South, Bristol, BS34 8JH at the end of Sept 2019 and early Oct 2019.

Further information

This Apprentice Scheme is due to commence February 2020.

Please Note: In addition to the Nationality requirements, you must also satisfy the following criteria to qualify for this apprenticeship.
You must be a citizen of a country within the European Economic Area (EEA) (including other countries determined within the EEA or those with bilateral agreements), or have the right of abode in the UK and have been ordinarily resident in the EEA (including other countries determined within the EEA or those with bilateral agreements), for at least the previous three years on the first day of learning;


All employees joining DE&S or SDA who are new to the Civil Service will be subject to a 6 month probation period effective from the employment start date.

Please be aware that the selection and interviewing of applicants is the responsibility of the Recruiting Line Manager (RLM) and not the Defence Business Services (DBS) Resourcing team. DBS do not play any part in the selection and interviewing process.
Therefore, if you wish to discuss your feedback, or you are dissatisfied with your scores, you should in the first instance raise this with the Recruiting Line Manager of the vacancy.
If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address:

Complaints Management Team
Defence Business Services
Oak Building Mail Point #6109
MOD Abbey Wood North
Bristol
BS34 8QW

If after raising your complaint with DBS, you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:
Civil Service commission
Room G/8
1 Horse Guards Road
London
SW1a 2HQ
Or by email: info@csc.gov.uk

Applicants should be aware that any move across the Civil Service on or after 5 October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers



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