Project Coordinator

Centre for Environment, Fisheries and Aquaculture Science

Closing date: 31 Jul 2019

Reference number



£22,751 - £25,912


Executive Officer

Contract type


Business area


Type of role

Administration / Corporate Support
Environment and Sustainability
Operational Delivery
Project Delivery

Working pattern

Flexible working, Full-time, Job share, Part-time



Number of posts



Lowestoft, Eastern, NR33 0HT

About the job

Job description

The Centre for Environment, Fisheries and Aquaculture Science (Cefas) is a world leader in marine science and technology, providing innovative solutions for the aquatic environment, biodiversity and food security.

This post will support the delivery of medium to high delivery risk projects. Responsible for assisting Project Managers (PMs) in delivering Cefas projects safely, on time, within budget, and to the satisfaction of the customer.

Key responsibilities may include the following: deployment of resources within projects (including scientific/technical staff time allocation); monitoring subcontractor delivery; and recovering non-pay.

• Provide general assistance to the Project Manager
• Have input to the tendering process and liaise with the Bid Team (including liaison with the Principal Investigator (PI)) to ensure the project plan is realistic and achievable.
• Work with the PM and PI to review project progress, risks and issues at regular reviews, agree and record any deviations from the project plan.
• Work with the PM and PI and relevant parties to ensure all resources required for project delivery are scheduled and relevant staff selected are available, have adequate training and appropriate training records are in place.
• Attend and participate in regular progress meetings, involving interested parties and the customer as appropriate.
• Ensure the customer is satisfied with the project deliverables and any issues are resolved during the project life and that sign-off is achieved within the project life and budget.
• Assist the PM in managing customer expectations and identify and resolve problems, issues or customer complaints quickly.
• Ensure that project close processes are completed, including raising of all invoices and confirmation that payments are received

Although not essential, a degree in a science or business-related discipline would be desirable as would having undertaken some project management training.

Development opportunities and training:

• On the job specialist training and mentoring on project coordination and management and Cefas processes.


• Occasional ad hoc travel within the UK is required

Person specification

Demonstrable experience in working in a project environment, with clear associated responsibilities

Experience of competitive bid and tender management


We'll assess you against these behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Delivering at Pace



Civil Service pension schemes may be available for successful candidates.

Things you need to know


Successful candidates must pass a disclosure and barring security check.
Successful candidates must pass basic security checks.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
You will be assessed at both sift and interview using Success Profiles. You may also be required to provide a presentation at the interview stage

Please note:
Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

Cefas Resourcing

Sift/interview dates and location

Interviews will be held at Cefas Laboratory, Pakefield Road, Lowestoft, Suffolk, NR33 0HT

Interview date to be confirmed

Cefas is unable to contribute to interview expenses however we are able to offer an initial interview via Skype for candidates who are unable to travel to Lowestoft

Further information

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

- Contact Government Recruitment Service via as soon as possible before the closing date to discuss your needs

- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Legislative changes and the closure of Employer Supported Childcare scheme on 4 October 2018 will mean individuals moving across the Civil Service to a new PAYE scheme on any type of move other than TUPE/COSOP will lose the right to continue to claim Childcare Vouchers.

Whilst some employees may lose the right to continue claiming childcare vouchers via their employer, they may still be eligible to claim Click here Get Tax-Free Childcare

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email:

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here to visit Civil Service Commission

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