Administrative Support (HRD - B6/AO)

Health and Safety Executive

Apply before 11:55 pm on Sunday 24th October 2021

 

Reference number

150774

Salary

£20,480 - £22,164

Grade

Administrative Officer
Band 6

Contract type

Permanent

Business area

HSE - Human Resources Division (HR)

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of posts

1

Location

Bootle, North West, L20 7HS

About the job

Summary

Diverse perspectives and experiences are critical to our success and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role. We look forward to receiving your application

The Health and Safety Executive’s (HSE’s) mission is to prevent people being killed, injured or made ill by work activities.

We help businesses and people understand how the laws to keep people safe and well at work affect them and provide guidance on what to do. To help us achieve this we employ the largest concentration of health and safety experts in the country including frontline inspectors, specialists, policy delivery teams, economists, lawyers and administrators, all working together to help protect people.

Job description

The Regulatory Training Programme (RTP) Team is responsible for the training of new recruited trainee regulatory and specialist health and safety inspectors. Working closely with the Business to support the continuous yearly cohorts through the Regulatory/Specialist Training Programmer (RTP/STP), you will play a key role in contributing to the successful delivery of the programme.

The preparation and support needed to assist the complex programme includes assigning trainees to the RTP/STP on HSE’s Learning Management System (LMS), scheduling the Operational Development Managers (ODMs) delivery timetables and trainee allocations.

The role will also include assisting with the delivery of a programme of events to support trainees and Line manager/Assessors such as webinars and drop in sessions across the country.

You should have strong planning and organisational skills as well as being proficient in MS Office and have a keen eye for detail. The successful applicant will be fully involved in continuous improvement activity, acting as a role model to drive the changes required.

Responsibilities

As a Band 6 administrator, you will play an important role in helping to deliver the RTP. Your duties will include (but not be restricted to):

• Act as Cohort lead
• Providing support to the RTP office, trainees and the delivery team.
• Maintenance of Cohort trackers (MS Excel)
• Uploading course details to LMS
• Liaison with key internal and external stakeholders regarding training dates and venues.
• Monitoring of the RTP email account, dealing with queries and escalating where necessary.
• Assist in the planning and administrative tasks for key milestones (Legal Assessments, Assignments).
• Assigning trainees to the relevant programme (RTP/STP) on the LMS.
• Scheduling the ODMs delivery timetables and trainee allocations, ensuring changes are actioned in a timely manner.
• Assisting with the delivery of RTP/STP events (i.e. webinars, and drop in sessions) to support trainees and Line manager/Assessors.


Essential Criteria:
• A team player with good collaboration skills, with experience of working within a close team
• Good written and verbal communication
• Good organisational skills, to work within a fast-paced environment, competing priorities and ensuring a quality service provided.
• Competent MS Office skills, particularly Word and Excel
• Good experience of working within a delivery team
• Good communication skills (both written and oral) to persuade and influence both internal and external stakeholders
• Excellent time management and planning skills

Behaviours

We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Making Effective Decisions
  • Communicating and Influencing
  • Working Together

Benefits

• Competitive rates of pay.
• Access to the highly competitive Civil Service Pension Scheme to which HSE contribute around 27.1%, far more than in the private sector.
• Family friendly policies and working hours to help balance your home life and career.
• 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave.
• Parental leave benefits: Maternity, adoption or shared parental leave of up to 26 weeks full pay followed by 13 weeks statutory pay and a further 13 weeks unpaid, and paternity leave of 2 weeks full pay.

Allowances
This post is eligible for Excess Fares Allowance. A successful internal candidate currently based at another office may be entitled to Excess Fares Allowance in line with HSE Policy:
http://intranet/finance/expenses/excess-fares-allowance-policy.htm

People working with government assets must complete basic personnel security standard checks.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours.
Application
As part of the application process you will be invited to submit 250 words against the behaviours:

• Delivering at Pace
• Making Effective Decisions
• Communicating and Influencing
• Working Together

Sift
At sift, you will be assessed on the 4 behaviours stated in the advert.

In the event of a high number of applications, at sift we will assess on the lead behaviour – Delivering at Pace. This behaviour will also be carried through to interview if we have a high number of applicants who pass the interview standard set.

Interview
At interview, you will be assessed on the essential criteria and skills and the 4 behaviours stated in the advertisement.

A sift will take place week commencing 25th October 2021.
Interviews will take place week commencing 8th November 2021.

Please Note
Due to Covid-19 all interviews will be held virtually via video.

Information

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached document.

Any move across the Civil Service on or after 4 October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers.

If you have a disability and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name :  Adam Kearney
Email :  adam.kearney@hse.gov.uk
 
Recruitment team :
Email :  hr.resourcing-team@hse.gov.uk

Further information

Complaints If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address: HSE Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS, If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners: https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/

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