Procurement Support Officer

Forestry and Land Scotland

Apply before 11:55 pm on Monday 6th December 2021

 

Reference number

168420

Salary

£28,678 - £30,762

Grade

Executive Officer
Pay Band 5

Contract type

Permanent

Business area

FLS - Business Services

Type of role

Procurement and Contracts Management

Working pattern

Flexible working, Full-time

Number of posts

1

Location

Scotland

About the job

Summary

Forestry and Land Scotland (FLS) is an executive agency of Scottish Government and manages Scotland’s Forest and Land. We manage land on behalf of Scottish Ministers and serve as part of the Environment and Forestry directorate of the Scottish Government.

FLS is a fast paced business environment with multiple stakeholders based in our various offices across Scotland.

Our organisation is geographically spread across 5 Regions throughout Scotland and has national support teams located in both Edinburgh and Inverness (Head Office); the procurement team has staff working in both of these locations.

We have recently re-organised and expanded our procurement structure to support an exciting transformation that incorporates category management and contract management into our procurement function.

Job description

You will lead on low and medium risk tendering activities including mini-competitions and low value concessions and you will support Regulated Procurement Officers undertaking high risk tendering.

For exercises you are leading, you will manage all stages of the end to end procurement process in order to deliver contracts in line with procurement policy, best practice and legislation. This includes strategy development, tender management, evaluation and contract award.

Undertake activities that support or contribute to the delivery of our category and procurement strategy objectives.

Responsibilities

Support, Compliance & Continuous Improvement
• Provide ongoing support to the wider staff group to understand and implement low value procurement processes;
• Prepare and submit a range of reports to the category manager that help to facilitate decision making;
• Assist Regulated Procurement Officers in progressing high value/risk complex procurements;
• Work closely with team members to suggest and or action changes and improvements that support FLS Procurement and Category strategy objectives;
• Contribute to the development of guidance and templates for low value processes and procedures;
• Support FLS’ programme of supplier development activities.


Pipeline and Tendering
• Conduct or support the carrying out of market research and engagement activities, to inform category and tendering/award processes;
• Manage a range of customers and stakeholders to develop and implement procurement strategies for low/medium risk procurements, optimising value for money while ensuring key objectives are achieved and ensuring any conflicts of interest are managed;
• Work with stakeholders to develop compliant tender documentation including specifications and selection/award criteria in line with Procurement Journey principles and other relevant instructions;
• Assume the role of lead evaluator for low and medium risk tenders, co-ordinating panel evaluation and taking ownership of consensus scoring, challenging assumptions and inconsistencies when appropriate, and maintaining accurate records of decisions;
• Prepare tender reports detailing tender results and recommendations for award;
• Draft and issue compliant bidder letters and feedback;
• Develop contract documentation for approval and ensure core obligations are understood by all parties;
• Develop contract and framework user instructions;
• Ensure lessons learned are collated and recorded along with any suggested future mitigations.

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.

Selection process details

The sift is due to take place week commencing 6 December 2021. Interviews are expected to take place on 16 December 2021 using Microsoft Teams.

For more information about applying for a role and working at Forestry and Land Scotland, please visit https://forestryandland.gov.scot/jobs.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name :  HR
Email :  HR@forestryandland.gov.scot.
 
Recruitment team :
Email :  hr@forestryandland.gov.scot

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