Central Disclosure Officer (ITF Band 6/AO) *Closing Date Extended*

Health and Safety Executive

Apply before 11:55 pm on Friday 12th August 2022

 

Details

Reference number

213919

Salary

£20,828 - £22,414

Grade

Administrative Officer
Band 6

Contract type

Permanent

Business area

HSE - Information Technology & Facilities Division (ITF)

Type of role

Information Technology

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of posts

1

Contents

North West, Bootle, Merseyside, Liverpool, L20 7HS

Summary

Diverse perspectives and experiences are critical to our success and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role.

We look forward to receiving your application. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.


At the Health and Safety Executive (HSE), we believe everyone has the right to come home safe and well from their job. We use world-leading science to prevent work-related death, injury and ill health. We don’t just inspect and investigate, we also provide advice and training to organisations. All this together means we help keep people safe, boost productivity, support the UK economy and contribute to a fairer society.

About The Central Information Disclosure Team

The Central Information Disclosure team is part of the Information Governance and Compliance team within ITF. The Information Governance and Compliance team will have responsibility for managing HSE’s information disclosure service, in addition to several other core functions which includes the Data Protection Officer function, Information Assurance and Security, and the development of an Information Governance framework for HSE.

Job description

The role of the Central Disclosure team is to effectively manage a range of information requests from external customers, ensuring that the Health and Safety Executive remains compliant with its statutory obligations under UK information law. As the Central Disclosure Officer, you will have a central role within a dynamic and growing team.

We are looking for a motivated, dedicated and customer focused individual to join the team to play an important role in ensuring that HSE provides professional and legally compliant responses to any requests for information, ensuring information is handled compliantly within statutory deadlines.

About the Role

As a Central Disclosure Officer, your role is to manage requests for information that need to be considered under a number of disclosure regimes including Data Protection (DPA), Freedom of Information (FOI), Environmental Information Regulations (EIR) and Civil Procedure Rules, providing accurate and consistent responses to customers within internal and statutory deadlines.

You will be responsible for logging requests that are received and making an assessment on the most appropriate regime to handle them. You will work collaboratively with internal and external customers to obtain accurate and relevant information. You will ensure that responses are compliant with internal processes and prepare responses for release to the customer, securing approval, as required, before issuing it.

Things you need to know

You will be required to attend HSE Bootle office a minimum of 2 days per week, as per HSE's Hybrid Working Policy.

Responsibilities

Key Responsibilities

You will:

  • Accurately collate, digest and interpret relevant information to identify appropriate regimes and correctly triage and clarify requests, seeking guidance and advice where required. Access and assess all available information to complete early resolution checks, establishing if incidents were reported and investigated.
  • Produce high quality formal letters or responses to complex requests for information within any internal and statutory deadlines by managing responses and contributions from other teams.
  • Accurately prepare information for disclosure to the customer, ensuring it is in the correct format and sensitive information is redacted where appropriate, meeting FOI, EIR and DPA/GDPR standards. Obtain approval from Decision Makers prior to the release of information.
  • Provide accurate information through effective application of regulations and statute and signpost customers appropriately. Assess risk as relevant and escalate requests to appropriate teams.
  • Liaise with internal and external customers, to obtain accurate and relevant information and ensure that responses are compliant with FOI/EIR, Civil Procedure Rules, DPA/GDPR and internal processes and meet quality requirements.
  • Diligently document within relevant case management system, contact information, case notes and all other relevant details to ensure cases are correctly logged and responded to appropriately and within timescales.

Person Specification/About You

We are looking for a motivated and talented individual with the commitment to go through a development program to build on their skills and knowledge in information disclosure regimes; as well as experience of working in a customer focused environment.

You will have:

          • Excellent written and verbal communication skills to convey information in clear and concise way.
          • Proficient IT skills to allow for accurate and timely recording of information.
          • Ability to log and record information appropriately in the correct systems.
          • Excellent organisational and time management skills.
          • Analytical skills to digest and interprets information from a range of sources.

          Behaviours

          We'll assess you against these behaviours during the selection process:

          • Making Effective Decisions
          • Delivering at Pace
          • Communicating and Influencing
          • Developing Self and Others

          We only ask for evidence of these behaviours on your application form:

          • Making Effective Decisions
          • Delivering at Pace
          • Learning and development tailored to your role.
          • An environment with flexible working options.
          • A culture encouraging inclusion and diversity.

              We invest in our people with;

              • Competitive rates of pay.
              • Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 27.1%, far more than in the private sector.
              • Family friendly policies and working hours to help balance your home life and career.
              • 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave.
              • Parental leave benefits: Maternity, adoption or shared parental leave of up to 26 weeks full pay followed by 13 weeks statutory pay and a further 13 weeks unpaid, and paternity leave of 2 weeks full pay.

              Allowances

              This post is eligible for Excess Fares Allowance. A successful internal candidate currently based at another office may be entitled to Excess Fares Allowance in line with HSE policy (http://intranet/finance/expenses/excess-fares-allowance-policy.htm)

              Security

              Successful candidates must pass a disclosure and barring security check.
              People working with government assets must complete basic personnel security standard checks.

              Selection process details

              This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

              Application

              As part of the application process you will be asked to complete an anonymous CV which should be tailored to the job role and 250 words on the following Behaviours:

              Making effective decisions

              Delivering at Pace

               If a large number of applications are received, then we will assess applications using your CV and on the lead Behaviour Making Effective Decisions.

              Sift

              The sift will take place week commencing 15th August 2022.

              Interview

              At interview, you will be assessed on all four Behaviours as outlined in the job advert:

              Interviews will take place week commencing 22nd August 2022.

              Please note that dependent on numbers of applications received these dates could be subject to change.

              Interviews will take place in person at HSE Bootle. However, if required, interviews via video will be considered.

              A reserve list will be held for 12 months.

              Please access the following link for guidance on how to apply and how to complete a Statement of Suitability https://www.civil-service-careers.gov.uk/how-to-apply/

              Further Information

              It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached document.

              Any move across the Civil Service on or after 4 October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers.

              If you have a disability and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk



              Feedback will only be provided if you attend an interview or assessment.

              Nationality requirements

              This job is broadly open to the following groups:

              • UK nationals
              • nationals of Commonwealth countries who have the right to work in the UK
              • nationals of the Republic of Ireland
              • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
              • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
              • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
              • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
              Further information on nationality requirements

              Working for the Civil Service

              The Civil Service Code sets out the standards of behaviour expected of civil servants.

              We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
              The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
              This vacancy is part of the Great Place to Work for Veterans initiative.
              Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

              Contact point for applicants

              Job contact :

              • Name : ITF DST
              • Email : ITF.DST@hse.gov.uk

              Recruitment team :

              • Email : hr.resourcing-team@hse.gov.uk

              Further information

              If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address: HSE Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service Commissioners: https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/

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