Digital Archivist
UK Hydrographic Office
Apply before 11:55 pm on Monday 21st October 2024
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About the job
Job summary
The post holder will be joining an existing Archive team based at the UK Hydrographic Office (UKHO) in Taunton. The position requires the majority of time to be working from the Archive offices.
This is a new position which has been created primarily to implement, and later manage, a new digital archive which will help the UKHO move towards Archives Accreditation and become compliant with our statutory public record responsibilities. The post-holder will be solely responsible for advice in its specialist area of digital archives, and a key aspect of this role will be developing and delivering a digital catalogue of Archive holdings and a new digital archive of UKHO records. The post holder will be leading the accumulation and cataloguing of the digital collections within the Archive and be responsible for the correct descriptions of records and the placement within an on-line catalogue and digital repository. They will work alongside the existing Archivist whose main role is to work with the non-digital archive assets and the master on-line catalogue.
The post holder is responsible for managing, preserving, and organising digital materials such as electronic records, photographs, videos, and audio recordings according to established accredited standards. Their duties include developing and implementing strategies for long-term preservation and access of digital archives, organising digital collections and metadata, creating, and maintaining databases, managing digital storage systems, and advising users on how to access and use digital archives.
This person will hold a pivotal role within the UKHO Archive and interact with key stakeholders across the organisation.
Office Attendance :
Full time office attendance is required for the first 3 months with allowance for up to 1-day working from home afterwards with management permission.
Job description
- Working with the Head of Archives to manage access/cataloguing/policies and development of the Digital collection.
- Responsible for managing, preserving, and organising all digital and physical materials such as paper and book documents, records, photographs, and similar materials according to established accredited standards.
- Working with staff, accessioning, retrieving, digitising and manual handling will be required.
- Supervising and providing advice and guidance to staff on archival operations, policies, and procedures
- Supporting Research, Conservation and Archive Teams in their work.
- Develop and implement strategies for long-term preservation and access the archives, organising collections and metadata, creating, and maintaining records, managing storage systems, and advising users on how to access and use archives.
- Maintain and improve the Archive indexes, catalogues, and reference material.
- List improvement. This includes holdings, indexes, and new datasets.
- Produce monthly reports as required and provide an annual analysis of trends.
- Support the development of a continual improvement culture and implementation of process changes as required
Person specification
- Post-Graduate qualification in Archives and Records Management/Information Management / Archives Administration
- Exerience of developing and implementing a digital catalogue of archive records and managing a digital repository.
- Thorough knowledge of cataloguing requirements and standards.
- Detailed knowledge of archive preservation strategies, trends, and standards.
- Excellent Analytical skills: able to analyse information and make informed decisions about data.
- Excellent IT skills and a thorough understanding of cataloguing and digital archives systems and software.
- Excellent organisational skills: able to handle large volumes of data.
- Excellent communication skills: able to explain complex tasks to departments depositing data into the UKHO archives.
- Excellent literacy skills.
- Excellent Teamworking skills
Qualifications
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- How well you meet the person specification.
- Exerience of developing and implementing a digital catalogue of archive records and managing a digital repository.
Benefits
At the UK Hydrographic Office, it's very important to us that our people feel valued.
We offer a huge range of benefits such as training and development, well-being support, flexible/ homeworking, a fantastic state of the art building, high spec equipment, and so much more.
See our attached Candidate Information Pack for more details.
Things you need to know
Selection process details
How to Apply:
When you Click "Apply Now" you will be asked to anonymise and upload your CV, along with a 500 word supporting statement, which will be used to assess you against the criteria set out below.
Timeline:
- Advert Closes for applications: 21st October 2024
- Shortlisting: week commencing 21st October 2024
- Interviews: week commencing 28th October 2024
We will try to meet the dates set out in the advert. There may be occasions when these dates change. You will be provided with sufficient notice of the confirmed dates.
Pre-Sift Criteria:
Post-Graduate qualification in Archives and Records Management/Information Management / Archives Administration
Shortlist Criteria:
All applications are processed anonymously. You will be short-listed against the following criteria:
- Thorough knowledge of cataloguing requirements and standards.
- Detailed knowledge of archive preservation strategies, trends, and standards.
Interview Criteria:
You will be interviewed against the following criteria:
Civil Service Behaviours (Level 3):
- Changing and Improving
- Delivering at Pace
Person Specification:
- You will be assessed against how well you meet the person specification listed above.
- This may include a presentation exercise.
- In particular we will asses your exerience of developing and implementing a digital catalogue of archive records and managing a digital repository.
See here for further information: Success Profiles - Civil Service Behaviours (publishing.service.gov.uk)
Process:
- Single Stage Interview via TEAMS. You will be contacted to book a suitable slot if you are shortlisted (see our Candidate Pack for further information)
- Interview will be with a panel of no more than 3 people and will last approx. 45 mins
- PRESENTATION: As part of the interview process you may be asked to pre-prepare and present to the panel on an aspect of the person specification. You will be given more details on this should you be invited to an interview.
In the event you are offered a role with us, you will be required to go through Basic Personnel Security Standard (BPSS) checks which will include Employment and Right to Work Checks. You will also need to apply for SC (Security Clearance), but you may be able to start your role before gaining this Please see our attached Candidate Pack for further details and Terms.
Please note, we are unable to offer visa sponsorship.
Nationality Requirements:
SC – non reserved: This is a Ministry of Defence non-reserved post and although open to UK, British Commonwealth and European Economic Area nationals, successful applicants will require a security clearance (SC) and therefore need to have resided in the UK for a minimum of 12 consecutive months within the last 5 years
Eligibility:
Due to the secure nature of our work, there may be eligibility restrictions if you hold dual nationality or are not a British Citizen. We will consider each application on a case-by-case basis. We will ask you in our application form to confirm your place of birth and details of any dual or previous nationalities
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
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Contact point for applicants
Job contact :
- Name : recruitment.queries@ukho.gov.uk
- Email : recruitment.queries@ukho.gov.uk
Recruitment team
- Email : recruitment.queries@ukho.gov.uk
Further information
