Executive Assistant to Director General
HM Treasury
Apply before 11:55 pm on Monday 6th May 2024
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About the job
Job summary
About HM Treasury
If you’re interested in making a difference to people’s lives, the Treasury can offer you an exciting opportunity to influence decision making that affects the whole of the UK. Working at the heart of government, we collaborate across government to promote responsible public spending and drive strong and sustainable economic growth.
Our work ranges from protecting customers through the regulation of the financial sector, helping to reduce carbon emissions and creating a greener economy, to promoting British trade around the world and supporting people across the country on jobs, growth and more.
We are part of the Darlington Economic Campus, a pioneering new cross-government hub which brings people together to play an active role in the most important issues of the day whilst working closer to the communities we serve. The campus provides the opportunity for people from all over the UK to help shape the future of the country, and our flexible working practices ensure you can collaborate effectively with our partners. It’s central government, made more accessible to you!
Job description
About the Group
The Ministerial and Communications Group sits at the heart of the Treasury. If you are interested in the inner workings of the Government, meeting Ministers, Senior Officials and liaising with the Press then this could be the place for you! We are a friendly and inclusive Group working on some of the most exciting issues of the day, bringing together work from across the rest of the department and engaging closely with partners across Whitehall and beyond.
We provide support to Ministers, through Ministerial offices. We act as Treasury's external face, through the Press Office and Communications team. We are responsible for managing the department, through our support for the Permanent Secretary, the Second Permanent Secretaries, the Treasury Board, and the Executive Management Board (EMB), and our ownership of Treasury governance structures. The Group is led by the Permanent Secretary.
About the Team
The Director General for Tax & Welfare’s office sits within the wider Permanent Secretary’s team, which comprises of eight other Director General’s offices, the three Permanent Secretary’s offices, and the Public Appointments and Corporate Governance team.
The Director General’s office comprises of one Private Secretary, the Executive Assistant and the Director General. The Director General is responsible for three Treasury groups, Business and International Tax, Personal Tax, Welfare & Pensions and Strategy, Planning and Budget group. He plays a critical role in overseeing the UK’s tax system, including tax strategy, as well as overseeing our Welfare Strategy. The Director General also has oversight and co-ordination of the Budget, Finance Bill and the departments Covid-19 inquiry response.
The team works flexibly and collaboratively across the department and with DWP and HMRC to provide the Director General with the level of support needed for him to support the Chancellor and other Treasury ministers with their priorities, as well as the department’s internal priorities and policies.
About the Job
The successful candidate will ensure that the Director General is able to use their time effectively and will be able to quickly adapt to diary changes and new information.
This role offers a high degree of variety and exposure to high level government decision making. We are looking for someone who is confident when communicating key issues and with members of staff with varying levels of seniority.
If you have ambition to drive forward top priority work in a fast paced environment, then we encourage you to apply.
Key Accountabilities
- Sole responsibility for managing a busy diary, including managing high profile government and ministerial meetings that move with little warning, as well as prioritising and managing appointments, making room bookings and preparing papers for meetings
- Picking up meeting requests and dealing with them proactively from the Director General’s inbox
- Building an active network of executive assistants and private secretaries inside and outside of Whitehall to ensure the Director General has the most up to date information and acting as the point of contact for all diary issues
- Ability to understand the political and confidential nature of support provided and act with integrity and discretion, with both internal and external stakeholders
- Responsibility for the Director General’s senior recruitments, from the initial job advertisement to arranging interviews and staff engagement panels
- Organising national travel, including any required agendas for the trip and necessary amendments to avoid potential logistical and timing issues
- Covering for additional Director Generals and Second Permanent Secretary’s when required
Required Experience:
- Proficient in Microsoft office, including Word, Outlook and OneNote
- Highly organised individual with the ability to manage multiple tasks
- Diary management experience preferred
- Excellent communication skills. Must be confident dealing with individuals at varying levels of seniority in person, via email or via teams.
- Track record or building and managing relationships with internal and external stakeholders
Candidate Drop-In Session – Microsoft Teams
We will be running a candidate drop-in session for this role to give you greater insight about the role as well as the chance to learn more about HM Treasury and the recruitment process. If you would like to join us, then use the link below to join the call at the right time.
Monday 29th April at 15:00: Click here to join the meeting
If you would like to speak to the hiring manager informally prior to the closing date for applications to find out more about the job, please contact Melanie Lynch-Staunton, melanie.lynchstaunton@hmtreasury.gov.uk
Person specification
We are looking for the below skills, experience and behaviours and we will ask you to demonstrate these in your application form. Please review the Candidate FAQ document that is attached to the advert for guidance on how to complete your application form.
- Managing a Quality Service - Evidence of the ability to keep the Director General fully informed of plans, diary updates and meeting locations whilst managing other issues
- Experience - Evidence of proficiency in Microsoft Office, and an individual who can apply this knowledge to different circumstances and issues
- Communicating and Influencing – Ability to communicate clearly with all levels of seniority, whilst considering the best communication chancel for the audience.
The lead criterion is: Managing a Quality Service
If we receive large volumes of applications, we will conduct an initial sift on the lead criterion only.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Communicating and Influencing
Benefits
- 25 days’ annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant)
- Flexible working patterns (part-time, job-share, condensed hours)
- Generous parental and adoption leave package.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%
- Onsite restaurant and coffee bar. The London office also offers a gym, showers and prayer room
- Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving
- Access to a retail discounts and cashback site
- A Rental Deposit Advance Scheme to help meet the total costs of deposits for privately rented homes
- A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity (e.g. women in the Treasury, ethnic minority network, LGBT* network, faith and belief network)
Flexible Working Arrangements
HM Treasury views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they can enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including; part-time, compressed hours and job sharing. Additionally, we operate flexitime systems, allowing employees the flexibility to adjust their working patterns throughout the week which is subject to operational needs and line management approval.
At HM Treasury we have an incredibly broad remit; our work touches every citizen of the country. So, it’s important our employees come from the widest possible range of backgrounds, bringing us the widest possible range of perspectives and ways of thinking. We are committed to ensuring that all staff can realize their potential and achieve a healthy work-life balance.
HM Treasury operates an office based working approach across all Treasury sites - Darlington, London, and Norwich, and along with the rest of the Civil Service, has an expectation of a minimum of 60% attendance in the office, along with working remotely. This blended working approach allows you to work collaboratively, meet stakeholders face to face, support others and promotes a healthy work life balance (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. All our offices have been recently modernised and designed to collaborate and connect with colleagues as well as desk and quiet space to allow a range of ways to work.
The office working expectation is linked to location of the role, if you apply to a post in a single location then you will not be able to meet this expectation at any of our other sites or be able to move your role to another location.
Things you need to know
Selection process details
Recruitment Timeline
Closing date: 6th May
Shortlisting: w/c 6th May
Interviews: w/c 13th May
This timeline is indicative and may be subject to change. We will inform you if there is a substantial change to the recruitment timeline.
If your contact details change at any time during the selection process, please ensure you update your Civil Service Jobs Profile.
Please note that only applications submitted through Civil Service Jobs will be accepted.
Location-Based Reserve Lists
You will be placed on a reserve list if your application is successful, but we cannot offer you a post immediately. Where more than one location has been advertised, candidates will be approached for roles in merit order according to the first preferred location stated on your application form.
Please note that a place on the reserve list does not guarantee an offer. We would still encourage you to apply for other HM Treasury opportunities that you are interested in. If you are offered a role in your first preferred location and you decline the offer or you are unable to take up the post within a reasonable timeframe, you will be removed from the reserve list, other than in exceptional circumstances.
Eligibility Statement
A candidate is not eligible to apply for a role in the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. Checks will be performed as part of pre-employment checks in line with this. Please refer to the Candidate FAQ document attached to the advert for more information.
Individuals appointed to the Treasury Group will be subject to National Security Vetting. To allow for meaningful checks to be carried out applicants will normally need to have lived in the UK for at least 3 out of the past 5 years. A lack of UK residency in itself is not always a bar to security clearance but the Department will need to consider eligibility on a case by case basis using all information that can be obtained following a successful application.
Everyone working with government assets must complete Baseline Personnel Security Standard (BPSS) checks.
For many roles, security clearance is also required. Successful candidates must meet the security requirements of the role before they can be appointed. The level of security clearance required for this role is Counter Terrorist Check (CTC)
Please read the Vetting Charter for information on what to expect during the vetting process and what will be expected from you.
Many areas of your life may be explored during your vetting journey, and it is important that every individual, regardless of their background and experiences, should feel comfortable going through this personal process, whilst having confidence that it is fair, proportionate, and inclusive.
These short videos address common concerns and preconceptions which applicants may have about national security vetting.
If you have questions relating to security clearances, please contact HMTSecurityVetting@hmtreasury.gov.uk
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
- Name : Melanie Lynch-Staunton
- Email : melanie.lynchstaunton@hmtreasury.gov.uk
Recruitment team
- Email : hrrecruitment@hmtreasury.gov.uk
Further information
