Learning Administration Officer
Forestry Commission
Apply before 11:55 pm on Sunday 19th May 2024
Details
Reference number
Salary
Job grade
Contract type
Loan
Secondment
Length of employment
Business area
Type of role
Environment and Sustainability
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Forest Services as part of Forestry Commission are the Government’s forestry experts. We advise nationally and locally on how to unlock the full potential of woodlands and support the forestry sector to protect, improve and expand England’s valuable woodland assets, ensuring that they continue to provide benefits to people, the environment and the economy.
You will join our busy Learning and Apprenticeships team which sits within Strategy and Transformation, a multidisciplinary team responsible for the development and continuous improvement of Forest Services.
Job description
Working closely with the Learning and Development Manager and Learning Project Officers to develop, support, and administer training which supports operational delivery in the Forestry Commission. This will involve close working with training coordinators, heads of teams, training providers and staff from teams across the wider Forestry Commission.
Responsibilities
- Provide high quality administrative support as part of the Learning and Apprenticeships team.
- Provide administrative support to a variety of projects.
- Collaborate in the strategic planning of all training activities.
- Assist in establishing new training activities.
- Provide end to end administrative support for training courses and events.
- Promote learning opportunities to stakeholders.
- Act as a point of contact and provide communication to stakeholders.
- Complete financial processes for training.
- Proactively resolve enquiries and requests received and take an active approach to finding an outcome.
- Use the learning management systems to maintain records and provide management information as requested.
- Manage feedback systems and processes to support consolidation of learning.
- Provide coordination and administration support for a variety of meetings as requested.
- Provide additional training support to the wider team and across the organisation.
- Analyse and provide data for management information requests and reporting.
- Support the Learning Project Officers to ensure quality assurance processes are implemented.
Person specification
Essential
- Working knowledge of Microsoft 365.
- Experience of coordinating events.
- Experience of delivering tasks across multiple work areas or projects to tight deadlines.
Desirable
- Working knowledge of Learning Management systems.
- Project management skills.
- A general interest in forestry and land management
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Working Together
Benefits
- A Civil Service pension.
- A range of family friendly benefits.
- An environment with flexible working options.
- Learning and development tailored to your role.
- A culture which promotes a diverse and inclusive work environment.
- A range of wellbeing benefits including discounted Civil Service Healthcare, access to an Employee
- Assistance Programme 24/7, Bike to Work Scheme, plus many more.
- 25 days annual leave, with 1 additional day for each years’ service up to 5 years (pro rata), plus 10.5 bank
- holidays/privilege days (pro rata).
- Ability to buy or sell 5 days annual leave.
- 3 days volunteering per year (pro rata).
We aim to provide a great place to work, whichever location you work from. Blended working forms part of our flexible and inclusive approach to future ways of working. It is an informal arrangement which gives you the option to work some of the week from home, and some of the week from our Forestry Commission workplaces, subject to role requirements, office availability, business needs, and regular review. Informal blended working arrangements will be available as agreed with the line manager. Further information will be available for candidates invited to interview.
Things you need to know
Selection process details
This role is a Fixed Term Appointment until 31st March 2025 with possibility of extension or permanency, but no guarantee.
As part of the application process, you will complete the following:
1. A tailored CV setting out your career history, with key responsibilities and achievements, of no more than two pages. Please ensure you have provided reasons for any gaps within the last two years.
2. A personal statement – in no more than 750 words showing how you meet the criteria of the person specification evidence and your preferred location.
Should a large number of applications be received, the initial sift may be conducted using the personal statement. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Applicants will be expected to demonstrate the essential experience person specification requirements shown above within the application responses. Failure to fully complete both sections (CV and Personal Statement) will mean the panel only have limited information on which to assess your application against the criteria in the person specification. The panel will look for applications that demonstrate the best fit for the role by considering the evidence you have provided against the criteria set out in the job description and responsibilities.
Applications will be sifted week commencing 20th May 2024.
Interviews will be held week commencing 10th June 2024.
Sift and interview dates are subject to change.
We will be conducting online interviews with the use of Microsoft Teams or equivalent online communication methods. Candidates would therefore require access to a computer and internet at interview stage.
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Forestry Commission from an other employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
The duties of this post require the applicant to have a full current driving licence that enables them to drive in the UK. However, the Forestry Commission is willing to consider any proposals put forward by applicants that would allow them to do the job by any other means.
Existing Civil Servants and applicants from accredited NDPBs are eligible to apply, but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
Successful candidates if using their own private vehicle for business travel will need to comply with the Forestry Commission travel policy on CO2 emissions (115g maximum CO2/km).
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via fcerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : FS Recruitment
- Email : fs.recruitment@forestrycommission.gov.uk
Recruitment team
- Email : fcerecruitment.grs@cabinetoffice.gov.uk
Further information
